Marathon Community Theater, Tuesday September 27, 2005

Minutes of the Board of Directors

The meeting was called to order by Vice President Laura Hutt at 6:00 pm.

Present were Treasurer Gail Burnett, Secretary Fred Hundhammer, Board Members Suzanne Craig, Ron Ferguson, Jorg Gobel, Christine Leird, and Suzanne Terpos. Excused absences were Vice President Ann Hart, President Rita Irwin, Board members Donna Beckman, Terry McBroom, and Ginger Michael.

It was determined after the meeting was adjourned, a quorum of Directors was present and all items voted upon and approved stand as passed. There are 14 Directors and 8 constitute a majority and a quorum as provided by the ByLaws.

The Agenda was approved as presented.

The Minutes of the August 30, 2005 meeting were approved.

Staff Report: Loretta Geotis presented her report which follows.

General Manager's Report 9/27/05

1. BOX OFFICE REPORT

a) Will be running an ad for-an alternate person to work the box office. Carol LaGraves is no longer available to work.

b) I have installed the new box office software. Norma and I are working to get everytning up and ready for the season.

c) Some season tickets have been sold already. Brochures are in the process of being mailed and distributed.

d) I will be delivering quantities to local hotels and businesses for distribution.

e) A total of 858 people/members used the theater space during August

2. ADVERTISING UPDATE.

a) A poster for "OWO" is displayed in the box outside. There is one already prepared for the Christmas concert as well.

b) Flyers are prepared for OWO and the Christmas concert to be distributed around town.

c) Spoke with Bellsouth and made changes in yellow page and white page listings.

d) I am working with Gemini Printing on the playbill book. If there are any outstanding, I will need them asap.

e) Working-on advertising and media plan to for 2005-2006 season. .

f) Our final request for this year's TDC money is ready to go.

3. CINEMA SLIDES

a) We have received cinema slides for Publix and the one for Easter Seals that we discussed last board meeting.

b) Do we normally make a slide for OWO and the Christmas concert to run in the cinema?

4. OTHER STUF.F

a) Auditions went well. All shows are cast A list of all cast members was distributed to the Board.

b) Letter from Tams-Witmark regarding extra cost for Kiss Me Kate. We still owe $1160.00 due to price of tickets. Ann will be in Thursday to review. .

c) Wanda has agreed to handle the silent auction only for OWO. Help is needed for food and setup. Toni Ferguson will set up for Friday, need someone on Saturday and Sunday. I will be here to help with set up, but would like to have someone here who has done this before. Wanda is due in today with a report, and Loretta Frost is looking into restaurants for food donations. We need someone to "chair" the food project. Also need volunteers to serve drinks etc. I will be here to help with that as well, but will need six people for each night.

d) "The Other Rita" asked me to remind you that Crane Point Hammock is presenting "Tony and Tina's Wedding." Save the date cards are here for you.

.e) Paul has been working non-stop on cleaning up and organizing back stage, the prop room, the make-up room and the entire theatre in general.

Committee Reports:

Finance: Treasurer Gail Burnett presented financial results for August, 2005 They are included and are a part of these minutes. A year to year comparison was included. Results for August ,2005 showed an operating loss of $2004 vs an operating loss of $10,545 in 2004. An improvement of $8,540. Ticket sales for Vagina Monologues were over $7,000, nearly $5,000 better than a year ago.

VP Production: Vice President Hutt reported the One Weekend Only rehearsals were underway. Reit Steinmetz reported Chicago was cast and rehearsals will begin right after Thanksgiving. Jorg Gobel reported It’s a scream is also cast.

Building: Ron Ferguson reported the need to increase the salary levels in the cinema to $7.00, $8.50. and $10.50 respectively. The matter was not voted on as the Chairman was not certain whether we had a quorum present. Ron also talked about the Cinema projector and the need to replace our projector lamps and lenses. The proposals ran from $2500 to $3400 depending on whether we replace the parts piecemeal. The matter was referred to the Finance Committee. Ron also reported the new Threshold for the Producer’s room is being worked on and he will lacquer it next week. Also the fence blown down by “Rita” will be repair next week.

Membership: Suzanne Terpos reported for the Membership Copmmittee that we had 43 paid memberships to date. It was suggested we print and distribute a new membership list as soon as the Committee feels it has all the members we are going to have for the year.

Chamber of Commerce Auction. It was suggested MCT donate two tickets to our first production Social Security. All Board members present voted in favor of the donation. The General Manager was requested to poll Board members not present, as it was felt a quorum was not present.

Adjournment: The meeting was adjourned without Old Business, New Business or Good of the Order at 7:00 pm.

Respectfully Submitted, Fred Hundhammer, Secretary