MARATHON COMMUNITY THEATRE

Board of Directors

24 September 2002

The meeting was called to order in the Gallery of the playhouse at 6:00 pm by the President Rita Irwin.

Present: Rita Irwin, Marilyn Tempest, Claudia McEwen, George Woodward, Carolyn Black, Paul Buckley, Ruth Cadman, Suzanne Craig, J. D. Cullen, Bert Estlow, Ron Ferguson, Laura Hutt, Shannon Kraycs, Sandy Saylor, Reit Steinmetz,

Excused Absence:

Un-excused Absence: Heidi Ferrell

GENERAL MANAGER: See distributed report. Beginning to sell season tickets, One Weekend Only tickets before the brochures were mailed out. The box office will be open 6-7pm before the general meeting on 10/2/02 for tickets for OWO.

PRESIDENT: Rita reported the resignation of Mary Beth Neilson from the board. The secretary will draft a letter to Cathy Supp regarding her position on the board.

TREASURER: Financial reports were distributed to board members boxes previously, new July and complete August figures. Budgets and monthly reports are in a notebook that Carolyn will have at the meetings for review. The Finance Committee is setting up procedures for tax free purchases at Home Depot. If individuals who make purchases wish to donate the sales tax to MCT when they submit for reimbursement, you must write it on the receipt you turn in so Marta will know. The Finance Committee also noted that the amount of money spent on the summer readings exceeded the amount of potential ticket sales. They will review other shows to be sure this is not a trend we need to deal with. George asked if we could determine how effectively the money was spent, i.e. # tickets sold, etc. Bonnie can determine where people heard about the show and she is reviewing budget numbers for upcoming shows to check on them.

VP PRODUCTION: Good auditions week-end. Thanks to Jane for all of her efforts. The cast lists are being put together and will be posted on the web sight in the newsletter. Rita still needs a 30ish man for Open Season. ONE WEEKEND ONLY: Laura reviewed rehearsal schedule. Sandy still needs volunteers for donations. Reit expressed concern about the length of the show - max of 1:45 without an intermission. Full run through on 10/6. Check time. PLAY READING: members please get back to Marilyn. She has e-mailed you. Net for on Golden Pond was $847.31.

BUILDING: George reported: The entranceway has been painted. We are in dire need of a 25-27" cable ready TV for the green room. Dan will build a shelf for it. Bert reported: the new make-up room is in place, with A/C. The carpet is down in the green room. The flats are being completed. We got $300 for the old refrigeration unit. Ron moved and Marilyn seconded that the $300 be used to buy a new TV. JD suggested we try to get one donated first. Motion passed with 2 opposed. Rita thanked Ron and Toni for the new curtain for the cinema. Suzanne has a mirror for the green room and Ron volunteered to help deliver it. Sandy has a VCR to go with the TV. Paul has completed the monthly safety system inspections including exit signs and lights.

OLD BUSINESS: Ruth asked abut people not selected for shows being notified. They are getting a letter recruiting them for other activities.

GOOD OF THE ORDER: Bert discussed age range in plays as a major consideration. HAPPY BIRTHDAY, RITA!

There being no further business before the board, the meeting was adjourned at 6:42 pm. The next meeting is October 29, 2002 at 6:00 pm at th playhouse.

Claudia McEwen, Sec.