MINUTES OF THE MARATHON COMMUNITY THEATER
BOARD OF DIRECTORS – September 19, 2006
Meeting was called to order by President
Fred Hundhammer at 600pm. Present were VP Claudia McEwen, Treasurer
Gail Burnett, Rita Irwin, Suzanne Terpos, Ginger Michael, Terry McBroom, Arnie
Steinmetz, Christine Leird, Paul Buckley, C. J. Geotis, Natalia Gimer, and Tom
O’Niel, and GM Loretta Geotis. Absent
was Dona Beckman and Sylvia Rickett.
Welcome to our newest board member, C.J.
Geotis.
Approval of the Agenda: Approved
without changes.
Minutes: Motion to approve,
seconded and passed.
Staff Reports:
The General
Managers report was made to the Directors as follows:
a) Season tickets
and OWO tickets are selling.
b) A total of 255
people used the theatre during the month of July, 2006.
2
CINEMA
a) Bob needs
to replace the cash register. Finance
committee approved one he has chosen for $170.
3
Other stuff
a) DON’T FORGET TO CLEAN OUT YOUR
CLOSETS. WE NEED ITEMS FOR THE YARD
SALE. SEE PAUL OR LORETTA TO LET US KNOW
WHAT YOU HAVE OR AT LEAST THAT YOU HAVE SOMETHING. I plan to have Ginny work the box office
during the yard sale so we will be available for tickets, as well; and I plan
to set up the extra (smaller) pop-corn machine and sell popcorn and soft drinks
or maybe donuts early. If anyone would
like to donate some snacks, please do.
b)
Roof is being handled.
c)
Ray DiMarco has taken a list of
businesses to call regarding playbill advertising.
d)
Marathon Rotary Club will be here on
September 23 and 24th for their community project. We are expecting 20+ workers.
e)
The brochure is printed and in the
process of being sealed, labeled, stamped and mailed. If anyone wants to help, let me know.
f)
Rita is scheduled to record a radio
spot for OWO to begin running on US 1 Radio asap.
g)
Denny wants to re-surface the parking
lot. He is asking us to share in the
cost and labor and will get us a price.
h)
History Channel documentary is
scheduled for October 1.
Rotary Project:
Saturday and Sunday, September 23 and 24… Rotary will be here at 8:00 a.m. to begin the
project. Our list includes: Painting the outside of the building
including the walkway and steps, painting rehearsal room floor, painting
gallery, replacing ceiling tiles taken by Wilma, landscaping and clean-up
outside near the dock, and other miscellaneous jobs. Loretta has notified the media to come and
take pictures and run the press release.
Yard Sale: Saturday, September 30. On Friday, September 29, we will need help in
setting up tables, arranging items, putting pricing on the tables, etc. On Saturday morning, we will need help again
to monitor and assist at each table. We
will need help possibly to carry items out, to put things in bags, and collect
money. Arnie has agreed to be our head
cashier. Jackie will be playing “funky
yard sale” music for us for the first hour +/-.
We will sell soft drinks, donuts and popcorn so we will need concessions
help as well. A note will be sent out to
the membership that if anyone has a large item valued at $600 or more that they
would like to sell/donate, we will split it 50/50. They would have to be present to sell the
item. Arnie made the motion to accept
this idea, second by Rita.
Committte Reports:
Finance: Treasurer Burnett reported the bank balances
and provided a three-year comparison profit and loss statement. A proposal to the board to pay $500 over and
above the regular monthly mortgage payment was voted on and passed. Motion made by Arnie Steinmetz and seconded
by Christine Leird. This decision will
be reviewed on a monthly basis.
VP Production: Rita reported that all the shows for
the new season are nearly 100% cast. Gigi needs a few more good men. Approximately 90% of the auditioners were new
people and 10% were oldies. Rita spoke
about the number of cast members required for shows and that the board should
consider this very seriously when reading and selecting plays for next
year. Due to the transient nature of the
Keys and the few who drop out during the season, we need to address this issue
before making future choices. Directors
are instructed to call each auditioner whether they have been cast or not. This had not quite been completed as of this
meeting.
Building: Paul
reported that the monthly emergency lights check has been done and all is in
order. The roof project has been passed to CJ.
CJ and one of our City Councilmen, Jeff Pinkus, met with Jay Mott from
Premier Roofing to discuss the situation.
It is understood between them what needs to be done and should be
completed in the very near future.
Membership:
Terry and Suzanne reported the membership renewals are coming in and we
collected from each person at auditions this past weekend.
One Weekend Only:
(additional discussion) Rita reports the talent side of the production is well
underway with rehearsals and characters having chosen his or her own
persona. The Tappers will perform as
well as other theatre members. The next
couple of rehearsals will be held at Key Colony Beach City Hall in order to get
a feel for the size and comfort of the space.
Rehearsals will now be on Saturday mornings at 10 a.m. Program: Please don’t forget to write a short bio
about yourself and email or drop off a picture for the program to Loretta. Decorations: Ginger is chairperson. Terry graciously offered to provide flowers
for the centerpieces of each table as well as balloons, ribbons, weights,
etc. We will need people to help blow up
the balloons on-site during the days of the event. Set-up
Crew: Ginger, Rita, Paul, Loretta,
and recruited volunteers. 50/50 Raffle: Suzanne Terpos will manage the raffle and
recruit at least three or four volunteers for each night. Loretta will get tickets and Suzanne and
Loretta will get appropriate containers, change, etc. Food:
Terry McBroom and Christine Leird are co-chairpersons for the food
committee. Helen and Jim Gogan,
professional caterers and restaurant owners, have volunteered to assist in
soliciting donations, set-up, maintaining the food stations etc. We will get silverware and dishes, salt &
pepper shakers, etc. from General Rental
in exchange for advertising in the playbill.
Suzanne Craig, Suzanne Terpos and Wanda Whitehouse have volunteered to
help in this department. Lighting: Paul will handle. He will need help and a vehicle to transport
the light trees to the location and help set-up. Registration: Loretta will organize and manage
registration. Claudia has volunteered to
assist at the registration table for both evenings. Publicity: Loretta will contact the media to set up
interviews, talk shows, etc. in addition to our regular advertising and press
releases. The commercial is already
airing on Keys Radio and will be on US1 radio as well. Loretta will prepare flyers and advise you
when they are ready to be picked up. PLEASE take several and post them at your
place of work, at businesses around town, give to friends to do the same. We want a full house both evenings.
Timing: Doors will officially open at 7:00 p.m. Seating will be reserved by table number as
written on the tickets. Dinner will be
served according to table numbers called.
Show will begin at 8:00 p.m.
This is our big money-maker for the
year. We have the potential to make
$20,000+. We must have 100% cooperation
from our committee/board, staff and members and volunteers to make this a huge success.
Old Business: Terry
contacted Jerry Bessemer regarding our insurance review and he said he would be
happy to review the policies for us.
Loretta still need help to sell advertising for the
playbill. Riett
has volunteered to take a list of names.
New Business: Natalia has asked about using theatre
space to start a drama club for the high school. Rita will talk with her one-on-one regarding
scheduling around rehearsals etc.
Good of the Order: Fred
thanked Rita for the successful audition weekend.
Adjournment:
Meeting adjourned at 7:01 pm.
Submitted
by Loretta Geotis for Sylvia Rickett