MARATHON COMMUNITY THEATRE

Board of Directors

29 October 2002

The meeting was called to order in the Gallery of the playhouse at 6:00 pm by the President Rita Irwin.

Present: Rita Irwin, George Woodward, Claudia McCain, Carolyn Black, Paul Buckley, Suzanne Craig, J.D. Cullen, Bert Estlow, Ron Ferguson, Heidi Ferrell, Laura Hutt, Shannon Kraycs Jane Madden, Sandy Saylor, Reit Steinmetz

Excused Absence: Ruth Cadman, Marilyn Tempest

Un-excused Absence:

The agenda was approved. The minutes of the September meeting were approved as distributed.

GENERAL MANAGER: See report distributed. 1) Performances: Tropical Tappers requested approval of performance at Stanley Switlik School on January 1, 2003. Moved, seconded and approved without opposition. Chorus Line dancers have been asked to perform for a benefit on December 8, 2002. Moved, seconded and approved without opposition. Also moved seconded and approved without opposition, performance at January luncheon 2) Bethany Todd has asked to be considered for an MCT scholarship. 3) Season tickets are up to 222.

ONE WEEKEND ONLY: Shannon K. reported sellout both nights (304) plus 12 at dress rehearsal. Income - $10,830 box office; $503 other; $1,653 silent auction; total revenue - $12,986; expenses $$766; Net income $12,293.

OPEN SEASON: Rita reported more casting problems and she has double cast the lead role. Thanks to Devin Clark for stepping in.

BUILDING COMM: George reported 1) Paul has completed the monthly check of emergency systems. No problems. 2)Couple of minor leaks and leaves have been cleared from the gutters. 3) Ralph is pushing us to share the cost of painting the big sign out front. He has a quote of $5200. He will report when has more definite information, i.e. % of sign and % of cost, etc.

FINANCE: P & L statement circulated. The cinema is not as bad as it looks. Marta was out of town and end of September deposits not made until October. She is redoing this portion. More donations since this report. The phone bill are “exorbitant” and Marta is looking for a better deal for us. Procedure Manuel suggestions to Claudia for committee.

ADVERTISING: George reported - see items in GM report, particularly last page re: Happy New Year letter.

DRAMA CLUB: Bonnie reported now has seven students.

STAGE COMM: NO meeting

OLD BUSINESS: 10 George reported ne TV is in green room. Dan got a used one for $90 and put amplifier in line/ It is on a new shelf Dan built.

NEW BUSINESS: 1) Discussion of increasing performances of OWO. Many ideas - desert buffet, etc, and concerns - set building and production issues. To committee for more discussion and guidelines. Carolyn announced that she can’t do OWO and the musical next year, but gave a list of things she can do. We will need a new musical director for next year.

Next meeting Tuesday 11/26/02. Holidays make a December board meeting impossible. Moved, seconded and passed to cancel Dec. board meeting and move January general meeting to Jan. 8, 2000.

GOOD OD THE ORDER: Suzanne requested space for a beginner tap class on Tuesdays from 5:30 to 6:30. Schedule flexible depending on rehearsals of season productions. Moved, second and a Approved without opposition.

Adjourned at 6:45pm

Claudia McEwen, Sec.