MARATHON COMMUNITY THEATRE

Board of Directors

28 October 2003

The meeting was called to order in the gallery of the playhouse at 6:00 pm by the President, Marilyn Tempest.

Present: Marilyn Tempest, Jane Madden, George Woodward, Claudia McEwen, Carolyn Black, Gail Burnett, Paul Buckley, Ruth Cadman, J.D. Cullen, Bert Estlow, Ron Ferguson, Heidi Ferrell Ann Hart, Laura Hutt, Shannon Kraycs, Terry McBroom, Sandy Saylor, Paul Steinman, Suzanne Craig, GBM, Dan Gallagher, Tech Director, and Rita Irwin, past president.

Excused Absence: Jane Madden                                Unexcused Absence: None

The Agenda was approved as presented; The minutes of the September 23^rd meeting were approved as distributed.

STAFF REPORTS:

(1)       TECH DIRECTOR: Dan reported that the Green Room project is completed for now - 50% funded by the TDC. There is new storage space above the new fire doors,, new shelves in the “cage”, a clean tool room which is now a prop room, new floor on the stage and the set for Continental Divide is up.

(2)       GBM: Suzanne will submit her written report to all board members. Karen Conway has started in the box office as of 10/31/03 and doing well. Her background is travel reservations so...; 297 tickets sold for One Weekend Only. Season tickets are selling regularly. Larry Benvenuti will have a photo show in the gallery during Continental Divide. The cinema slide for CD are in. Producers - please check folders often - there si lots of information flowing. Marta is relocating and her last day is 12/14/03. We are looking for a new bookkeeper/accounts manager - up to 16 hours per week. TDC meeting on capital projects and may pick up part of what was approved but unfunded by the state grant. Set of keys missing from box office -if you walked off with them - bring them back. Questions: Heidi asked if sponsors still get season tickets? - Yes. Are the program ad proofs out? - yes and back.

COMMITTEES:

(1)       FINANCE: Annual report distributed; current report distributed - bring questions to next meeting.

(2)       PRODUCTION: VPP George W. reported gross receipts for OWO: box office - $11,000.00 and silent auction - $2600.00. Check the list of businesses and be sure and say thank you for their donations. Media plans for CD are ready and posters will be available at the 11/5 general meeting. Check out the set - it is terrific. Change schedule for Follies to accommodate cast situation: cancel the April week-end and add another matinee on 3/14. George moved and Bert seconded the board accept the change. Discussion - all cast and musicians consulted and approved. Passed without opposition. Rita reported on other cast problems and noted she is meeting with people tomorrow - costume order on hold. The summer reading director had to drop out so we need a director and a co-director. George is working on it. George needs producer’s report for Virginia Wolf.

(3)       ONE WEEKEND ONLY: Shannon reported many great volunteers. The 50/50 raffle and tips netted about $400.00. Laura & Suzanne want to direct again next year COUNTY NIGHTS - BROADWAY LIGHTS. The board accepted with enthusiasm.

(4)       BUILDING: Ron reported that the key operated alarm system change is still not completed. Lights are up over the costume area in the rehearsal room - one more set to go for sewing area. Fred Hundhammer, Vice Commander at the Yacht Club requested special showing of Master & Commander for Yacht Club group - similar to what they did for Titanic. They are looking into the size of the group and will work things out with Bobby. Paul has checked the emergency lighting for October.

(5)       MEMBERSHIP: There is a new membership list available. $875 in dues collected so far. Carolyn has e-mail addresses and is contacting people re: publishing them on the list.

(6)       STAGE: J.D. reported the three lights have been re-ordered, the new floor is in and she and Ann needs bodies to carry props down to the new prop room from upstairs after the meeting.

OLD BUSINESS:

(1)       Marilyn gave an update on the capital projects list: Laura Hutt will donate the $212.00 for the tape recorder needed to go with the mike.

(2)       Watch you stuff! Building security depends on everyone. We have had a few things go missing and Ralph apparently has had some things missing from the Gym. As a result the door to the upstairs bathroom will be locked except during a show. Last one to leave be sure loading dock door is closed and locked. Don’t interfere with Ralph’s cleaning lady if she is there during a show.

NEW BUSINESS:

(1)       Reviewed personnel vacancies. Any ideas for bookkeeper give to Suzanne. Up to 16 hours a week at $12 to 12.50/hour. Excel and Quickbooks a must

(2)       George W. reminded us that the rehearsal room was officially designated the Ray and Sue DiMarco Room when we first got the building. He would like to put a plaque over the door - already approved.

GOOD OF THE ORDER:

(1)       Hap and Kathy Alston are moving to Vero Beach next week. Best of luck.

(2)       The next meeting is Tuesday, November 25, 2003 at 6:00 pm at the playhouse.

The meeting was adjourned at 7:12 pm.

Claudia McEwen, Sec.