MARATHON COMMUNITY THEATRE

Board of Directors

26 October 2004

The meeting was called to order in the gallery of the playhouse at 6:06 pm by the Vice President, Marilyn Tempest.

Present: Marilyn Tempest, Claudia McEwen, Gail Burnett, Paul Buckley, Ron Ferguson, Heidi Ferrell, Laura Hutt, Terry McBroom, Leigh Sanchez, Sandy Saylor, Paul Steinman, Suzanne Terpos, Wanda Whitehouse, GBM

Excused Absence: Rita Irwin, Ann Hart

Unexcused Absence: J.D. Cullen, Howard Dabney, Marty Potratz, Glen Robinson

The Agenda was approved as presented; The minutes of the September 28^th, 2004 meeting were approved as distributed.

STAFF REPORTS:

(1)       TECH DIRECTOR: No Report

(2)       GBM: Wanda provided her written report to the board.

            a.         She just returned from the City Council meeting where she presented information supporting our grant request. John Bartus asked her to come by and see him .

            b.         We will need a new box office computer

            c.         OWO brought in good tips for the scholarship fund. $165.00

            d.         $23,349 approved by the TDC for next years advertising budget. We had requested 25K.

            e.         Long discussion of cinema slide advertising.

COMMITTEES:

(1)       FINANCE: Gail distributed the balance sheet and the P & L statement. They reflect prepaid expenses for Kiss Me Kate.

(2)       PRODUCTION: Ann is out of town. Marilyn reported that the Play Reading is coming along.

            a.         Heidi reported almost all the MIDI music for Kiss Me Kate is in. There have been a few cast changes but all is coming along. Read through on 11/27

            b.         Sandy reported on Cemetery Club. NO New Years Eve performance. Rehearsals start 11/15. Rita will help out while she is gone for job training.

            c.         Laura expressed her thanks to everyone who helped out on One Weekend Only.

(3) BUILDING: Ron Reported:

            a.         Paul has checked the emergency lighting for October.

            b.         Nothing new on the floor for the Producer’s Room

            c.         Locking door for box office. - Moved, seconded and Approved.

            d.         Discussed cinema employees using upstairs office. Moved, seconded and Approved to provide lock for upstairs office.

            e.         False alarms - reminded of security system and codes.

            f.         Someone has been leaving the upstairs lights on behind the cage. Turn off lights when you are done.

(4) MEMBERSHIP: Laura reported she is reviewing the profile cards and receipts and updating - asked the directors to be sure whole cast is paid up.

(2)       STAGE: Paul B. reported five new lighting instruments are installed

OLD BUSINESS: NONE

NEW BUSINESS:

(1)       Approved renewal of AACT membership

(2)       Board has been invited to Chamber dinner 11/5. $40 per person.

(3)       Discussed comp tickets for proof and comp ticket policy. Wanda will work with director.

(4)       Volunteer from Key West (Marty Stonely) wants to video our shows. Suzanne T. will e-mail info to Marilyn.

GOOD OF THE ORDER:

(1)       Kathryn Rummery is out of the hospital after her accident - best of luck and rapid recovery . Ruth Alice Campbell is handling chorus rehearsals in the interim.

(2)       Blood mobiles do come to the keys

(3)       The next meeting is Tuesday, November 23, 2004 at 6:00 pm at the playhouse.

The meeting was adjourned at 7:33 pm.

Claudia McEwen, Sec.