MARATHON COMMUNITY THEATRE

Board of Directors

26 November2002

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Rita Irwin.

Present: Rita Irwin, George Woodward, Claudia McEwen, Carolyn Black, Paul Buckley, Bert Estlow, Heidi Ferrell, Laura Hutt, Shannon Kraycs, Jane Madden, Reit Steinmetz,

Excused Absence: Marilyn Tempest, Ron Ferguson, Sandy Saylor; rehearsals - Ruth Cadman,, Suzanne Craig

Un-excused Absence: J. D. Cullen

The minutes of the October meeting were approve with typographical corrections.

The agenda was approved as amended.

GENERAL MANAGER: Bonnie reported (1) Tickets for Open Season are selling well - 298 opening weekend with two locals nights. (2) Season Tickets are at 299.

TREASURER: Carolyn reported (1) P & L is in everyone’s box. Circulated production report. (2) Mortgage is at 9 ½ % and was not adjusted. Should have been 5.5 last year and 4.5 this year. Marine bank is calculating the over pay and it will be applied to principal. (3) Production budget system seems to be working. Already know that Music Man will be over budget on scripts - more expensive that anticipated. Marilyn is calculation how much a show can exceed budget before formally asking for an increase.

VPP: Marilyn out of town. Rita reported that Open Season is on the boards and pretty much on budget. Bonnie reported that they have Santa for the Holiday concert and are looking into decorating.

ADVERTISING: Going Well

BUILDING: George reported that Paul has done the monthly emergency light and exit check and all is well. Paul will paint the restrooms. Ralph is getting a second estimate on the painting of the sign.

DRAMA CLUB: Bonnie reported the move to MCT was good. It is a smaller, more motivated group and they all helped with program collating.

ONE WEEKEND ONLY: The committee met 11/14 and made the following recommendations: (1) Keep Friday and Saturday performances. (2) An ongoing OWO committee with an event coordinator, an auction coordinator, a food coordinator and a volunteer coordinator. The event coordinator would work with the VPP. The VPP and directors are in charge of the production, the OWO committee is in charge of the surrounding fund raising event. George moved and Jane seconded that we form a permanent OWO committee based on the recommendations given for an event coordinator and three area coordinators. Passed without opposition. Next meeting 12/11/02

CHORUS: George moved approval of performances on 12/8 for a benefit, 12/8 for the hospital tree lighting and 12/15 at the Yacht club. Laura seconded. Discussion of the introduction of the MCT Chorus. Passed without opposition

OLD BUSINESS: NONE

NEW BUSINESS: NONE

GOOD OF THE ORDER: If you are using a room, please vacate in time for the next group scheduled.

Next meeting is January 28, 2003. There is no December board meeting!

The meeting was adjourned at 6:30pm

Claudia McEwen, Secretary