MARATHON COMMUNITY THEATRE

Board of Directors

23 November 2004

The meeting was called to order in the gallery of the playhouse at 6:10 pm by the Executive Vice President, Marilyn Tempest

Present: Marilyn Tempest, Ann Hart, Claudia McEwen, Gail Burnett, J.D. Cullen, Heidi Ferrell, Terry McBroom, Leigh Sanchez, Sandy Saylor,, Suzanne Terpos, Wanda Whitehouse, GBM

Excused Absence: Rita Irwin, Paul Buckley, Ron Ferguson, Glen Robinson, Leigh Sanchez,

Un-excused Absence: Howard Dabney, Laura Hutt, Marty Potratz,

The agenda was approved as presented. The minutes were corrected to show that the read through for Kiss Me Kate was 11/22/04 and approved as amended.

PRESIDENT: Marilyn reported that Paul Steinman has resigned from the board.

STAFF REPORTS:

(1) TECH DIRECTOR: No Report.

(2) GBM: Written report submitted

(a) Proposed box office hours are: 10am to 1 pm M - F and Sat. while the show is on the boards. Scarlet will also work show nights. Box office now has lock. Extra key in lock box.

(b) Kim Teal has finished the phone connections

(d) We have collected all but $68.00 from the silent auction at OWO. The fund raiser brought in over $12,000.00

(e) Proof had a poor week-end, but ticket sales picking up and everyone who has seen it loves it. It’s just that time of year.

(f) Advertising Update

1. 13 cinema slide advertisers

2. Adv. Comm proposed 1 voucher to every advertiser in program for one ticket/one show - their choice.

3. Cemetery Club posters are ready.

4. The advertising budget has been adjusted to fit the TDC grant

5. Christmas Concert program posters are ready

6. $ 90.00 for our annual high school year book ad.

7. Need to talk to M. J re: Chamber of Commerce situation

8. Only 7 program ads have not yet paid

9. Proposed locals night for Cemetery Club and Massage Therapy.

(g) The sheriff’s office requested new emergency contact information

(h) The carpet needs to be steamed cleaned. Wanda will check on cleaning service.

(I) Discussed removal of stuff from loading dock. Need to check with Dan re: what is going out with breakdown of Proof to decide timing.

(j) Flowers by J & J has their open house on 12/9 from 4 to 8 pm. Everyone invited.

COMMITTEES:

(1) FINANCE:

(a) Gail Burnett distributed the P & L and balance sheet for 10/04

(b) The TIB Bank account has 90K. Discussed investment of some of the funds

(2) VP PRODUCTION: Ann Hart reported

(a) We have four productions active in production or rehearsal and the building is full.

(b) Auditions for Massage Therapy are 12/5/04 at 1 pm. Need a young man and a youngish woman old enough to have a 12 year old son. Rita is directing and Ann is producing.

(d) Costume donations from “lady from Illinois” and Outdoor Resorts.

(e) Heidi reported the 2 person show (preview of Kiss Me Kate) for GEMS is now scheduled for January 13th

(3) PLAY READING

(a) Circulating plays starting with those submitted by directors

(b) We have received a verbal OK for Chicago - documents are “int the mail”

(d) Paul Steinman has resigned from the committee.

(4) BUILDING: Ron Ferguson is out of town

(a) Paul has completed the monthly check of emergency lighting and exit signs

(5) MEMBERSHIP: Laura Hutt out of town

(a) Need an updated membership list

(b) Wanda needs ushers

OLD BUSINESS: None

NEW BUSINESS:

(1) Discussed the agenda for the December general meeting on 12/01/04. Collect dues at meeting

(2) Discussed protocol for ushers/concessions

GOOD OF THE ORDER:

(1) The December board meeting is cancelled. The next board meeting is Tuesday, January 25, 2004.

(2) Ruth Cadman is back in the keys and doing well.

(3) Wanda is on vacation starting 12/12.

The meeting was adjourned at 8:05 pm.

Claudia McEwen, Sec.