MARATHON COMMUNITY THEATRE

Board of Directors

28 May 2002

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Jane Madden:

Present: Jane Madden, Ann Hart, George Woodward, Claudia McEwen, Sandy Saylor, Carolyn Black, Paul Buckley, J.D. Cullen, Bert Estlow, Heidi Ferrell, Laura Hutt, Rita Irwin, Marilyn Tempest, Riet Steinmetz

Excused Absence: Ruth Cadman, Kathryn Rummery

Other absence: Ron Ferguson; Marlea Roberts

The agenda was amended to include budget items and approved as amended.

The minutes of April 23^rd were approved with the addition of the Ad Hoc Ways and Meetings Committee consisting of Marilyn Tempest, Claudia McEwen, Harold Black and another general member to be selected.

BUDGET: (1) George moved and Claudia seconded a motion to include $2000.00 for the GM to attend either AACT Annual Conference or a State Convention and report back to the board. A Lengthy discussion ensued. George amended motion to “$2000.00 to attend professional meetings such as the AACT meetings for professional development. Claudia accepted and seconded the amended motion. Another lengthy discussion ensued including our current financial situation and commitments for the coming year, is it just another bonus?, and other concerns. The motion failed 11 to 2.

(2) Sandy presented the overall financial picture along with her handout of the proposed budget. She explained that they used 00/01 actual numbers and increase 3% except where better data was available. The Finance Committee felt that 01/02 numbers were not indicative enough because of the unusual situation. Make-up budget was increased to $357.00. Rita moved and Laura seconded the motion to accept the amended budget. Motion approved without opposition.

VP PRODUCTION: Ann Hart reported: (1) No Applause report because never got official budget back. Net - $21,333.06. (2) No budget for I Hate Hamlet. (3) Veronica’s Room had attendance of 635. Net so far $6,156.70 but all bills not in. Direct mail to locals night patrons yielded 14% return. Season ticket holders - 69 in advance as part of package and 77 after purchased original package. (4) Music Man: Sandy Saylor will assistant direct and stage manage. Sue Deery will assistant direct. (5) One Weekend Only: No news from Paula and Don Roberts re auditions planned for 6/12/02. (6) Work Session Sat. June 1 regarding Green Room. Board will meet afterward to vote on plans for renovation Dan Gallagher has already jumped in with his organizational skills and begun on the upstairs. Only costumes behind the gate.

GENERAL MANAGER: Bonnie Greenberg submitted her written report to the board for review prior to the meeting. She is out of town. Jane reported for her. (1) The cinema slide advertising situation has been corrected. Bonnie will continue to monitor. (2) Bert moved and Rita seconded the motion to give 2 comp tickets for each show to Gold Circle contributors. Motion passed without opposition. (3) Rita moved and Marilyn seconded the motion to publish our current contributors in the program and create an area for “Founding Angels” for ongoing recognition. Motion passed without opposition. (4) J.D. moved and Rita seconded the motion to send the newsletter to all contributors. Motion passed without opposition. Much discussion on using unsold tickets, who gets them and when distributed (5) George moved and Marilyn seconded the motion to join the Islamorada Chamber of Commerce at a cost oaf $75.00/year. passes with one opposed. (6) Patty Larkin CDs being circulated. (7) Second City - deferred. (8) Superboat raffle tickets. SELL THEM!

ADVERTISING: George moved a d Rita seconded the motion to look at increasing ad prices. Motion passed.

BUILDING: Marilyn and Paul met with Jeff Hutt who will be paining the interior of the cinema It will be done within the next week or two. The cinema carper was steam cleaned on 5/19/02.

NEW BUSINESS: Sunny Booker from the high school proposed Rene Sedlow for an MCT scholarship. Discussion yielded the fact that none of the board knew her well enough to consider her. She has ushered and participated in the Drama Club.

OLD BUSINESS: (1) Many thanks to Laura for a superb job on the Pampered Palm. The President’s Award was belatedly given to Ann Hart and a director’s award to Bert Estlow. (2) Moved and seconded a motion to approve the suggested Pizza Hut flyer promotion for ticket sales. Motion passed. (5) Contributors acknowledgments deferred to next meeting.

GOOD OF THE ORDER: Next meeting is June 25, 2002 at 6pm at the playhouse.

There being no further business before the board, the meeting was adjourned at 8:10pm.

Claudia McEwen, Rec. Sec.