MARATHON COMMUNITY THEATRE

Board of Directors

27 May 2003

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Rita Irwin.

Present: Rita Irwin, Marilyn Tempest, George Woodward, Claudia McEwen, Carolyn Black, Paul Buckley, Ruth Cadman, J.D. Cullen, Bert Estlow, Laura Hutt, Shannon Kraycs, Sandy Saylor, Bonnie Greenberg

Excused Absence: Suzanne Craig, Ron Ferguson, Heidi Ferrell, Jane Madden, Riet Steinmetz

Un-excused Absence: none

The minutes of the April meeting were approved with the following corrections: paid position was not tabled - the position is only paid when funded and it is not funded this year; Marilyn Tempest was present at the meeting.

TECHNICAL DIRECTOR: Dan Gallagher is out of town and Rita reported that they had a meeting with the fire marshal. George W. will report on it in Building committee report.

GENERAL MANAGER: Bonnie distributed her written report. Additions: 1) Another $250 donation for the cinema chairs - M/M Clark Martin, Jr. 2) Look at the fund raising proposals and vote on your top two. Discuss next month. 3) Do we want to ask people about estate planning?

TREASURER: Carolyn reported that we are finally showing a small profit.. Reports were distributed to all board members. The finance Committee is thinking about a small budget for ancillary groups, i.e. tappers, etc. Chorus has a budget. Groups need to submit a budget each year. Much discussion: groups never show a profit but put their donations back into the theater; this year the tappers only spent the grant - didn’t go over; cast party & flowers in budget? Reviewed budget categories; Consensus: Chorus flowers once a year at Christmas concert or another concert. Laura moved and J.D. seconded that we not fund cast parties for the ancillary groups but really encourage their participation in the Pampered Palm. Passed without opposition. Dancers, same - flowers once a year. No personal items in budget.

VP PRODUCTION: Marilyn reported 1) Music Man second only to Fiddler in attendance. 2) Seascape did well no report tonight. 3) Taking my Turn had successful auditions and is cast: Ruth Alice Campbell, Roland Fleischer, Ann Hart, Fred Hundhammer, Bud Kreh, Marilyn Tempest, Marianne Wimmer, George Woodward. 4) Movement workshop now has a flexible schedule check with Ann or website for times.

ONE WEEKEND ONLY: Laura reported that auditions are July 12, 10-2. Cost will be $40 per ticket. Shannon K. is the producer and event chairman - need a chair for the silent auction. Bonnie has donor list from last year.

Follies - got song book - didn’t get libretto - scripts haven’t come. “It’s in the mail.”

BUILDING: George reported 1) Paul has completed the monthly check of the emergency lights and exit signs. 2) Cinema chairs are on the truck - due in Miami today - here tomorrow. 3) Meeting with fire marshal and his entourage went very well. He wants to work with us - keep him informed. Scope of work is less than anticipated: emergency lighting and exit signs in Green Room: upgrade emergency lighting and exit signs in general; fire doors; some patching... The architect is putting together a list to go out for bids.

PAMPERED PALM: May 31, 2003 8pm; Sandy will be MC; set up at noon

OLD BUSINESS: Ranking of Capital Projects: 1- new headsets; 2- lighting instruments; 3- mike hook-up; 4 - B&W high speed printer; 5- new floor in rehearsal room; 6- B&W copier for box office; 7- Front of house?; 8- scene storage shop; 9- file space above stairs; 10- ceiling in rehearsal room; 11- keyboard, mikes and case; 12- remodel cinema for storage; 12- dance floor for Producers Room. Projects already approved are new phone system, mirrors on cage, lighting in Producers Room. Now need to price projects and see how much we can afford. Paul is already looking into headsets. He will also check ceiling tiles in rehearsal room to be sure we don’t have a safety issue. If we do it goes to the top of the list.

NEW BUSINESS: Membership Dues: Laura thinks they are too low and proposed doubling them Lengthy discussion of dues, why low, insurance, need for member list. George moved and Claudia seconded that the finance committee research all sources of income. More discussion. Motion and second withdrawn. Ruth moved and Laura seconded to raise each category of dues by $5. Marilyn moved to table. It will be on next months agenda.

GOOD OF THE ORDER

Meeting adjourned at 7:15pm. Next meeting Tuesday, June 24^th at 6pm at the Playhouse.

Claudia McEwen, Sec.