MARATHON COMMUNITY THEATRE

Board of Directors

24 May 05

The meeting was called to order in the gallery of the playhouse at 6:05 pm by the president, Rita Irwin.

Also Present: Ann Hart, Claudia McEwen, Gail Burnett, Paul Buckley, Ron Ferguson, Laura Hutt, Terry McBroom, Suzanne Terpos, GBM Wanda Whitehouse and new GBM Loretta Geotis.

Absent: Marilyn Tempest, (OOT) J. D. Cullen, Howard Dabney, Ron Ferguson, (OOT) Heidi Ferrell, Marty Potratz, Glen Robinson, Leigh Sanchez (resigning) Sandy Saylor (work).

The Agenda was approved as presented.

The November minutes were approved as distributed.

STAFF REPORTS:

GBM: Wanda reviewed her written report of the past month’ activities

            (1)   Playhouse use: 559

            (2)       Frozen and Anne Frank numbers

(3) TDC reimbursement - $6216; still plenty of advertising dollars left for Vagina Monologues. Grant ready in spite of dead computer

TECH: No report

COMMITTEES:

FINANCE: Gail distributed P&L and preliminary budget

            (1)       Discussion of preliminary budget numbers - explained some of the changes

            (2)       Everyone needs to take it home and review - vote next meeting

            (3)       Playhouse down 11K, cinema up 35K for net of about 29K

VP PRODUCTION: Ann reported:

            (1)       Vagina Monologues is cast - 11 people; box office is covered; advertising is in place. Advertising the auditions really helped - already requests for tickets

            (2)       Directors/.producers for 05/06 season need t give a short presentation at the June 1 general meeting. Also need blurbs on the shows for the brochure

            (3)       OWO: Sandy Saylor will not be able to co-direct. Laura Hutt is taking over as co-director with Ginger Michael. Wanda will act as producer

(4) Terry reported that the Pampered Palm is ready to go. Be sure and RSVP for the Fiesta on June 4. Discussed the Volunteer of the year Award

MEMBERSHIP: Laura will not chair next year. Wanda handled the new members from VM                         cast     

BUILDING: Rita read Ron’s written report.

            (1)       Paul has completed the monthly check of the emergency lighting.

            (2)       “Encore flooring” for producer’s room is ordered. It will come under the $4,0000 budgeted.

            (3)       Ron met with Bobby re: repairs to acoustic fabric wall covering. Ron will get the needed fabric while he is in Gainesville and organize a repair party in June. Bobby is also investigating the sound system issues.

            (4)       Committee discussed closing ff the balcony beside the projector for storage space. Bobby would like access to be able to look down on the cinema audience to check on things.

STAGE: Has not met. Nothing pending.

OLD BUSINESS: None

NEW BUSINESS: 

            (1)       Laura Hutt requested rental of the Producers Room for Wed. June 29^th from 7 - 10pm - OK as doesn’t interfere with any rehearsals scheduled

            (2)       Discussed passing of Bill Plank, former member. Christine L. will get Rose’s address so that we can send condolences

GOOD OF THE ORDER:

            (1)       Thanks from Ann for all the support and assistance

            (2)       Next meeting is either Tuesday, June 21, or Tuesday, June 21 at the playhouse. Will poll members at June 1 general meeting when new members are elected and email meeting date to all old and new board members. Note this is joint meeting of the old and new board.!

(3) Tonight is class night at the high school. Jeff Hutt presented Devin Clark with his scholarship on behalf of MCT

There being no further business, the meeting was adjourned at 7:28 pm.

Claudia McEwen, Sec.