MARATHON COMMUNITY THEATRE

Board of Directors

29 March 05

The meeting was called to order in the gallery of the playhouse at 6:00 pm by the president, Rita Irwin.

Also Present: Marilyn Tempest, Claudia McEwen, Gail Burnett, Paul Buckley, J. D. Cullen, Howard Dabney, Laura Hutt, Terry McBroom, Leigh Sanchez, Suzanne Terpos

Absent: Ron Ferguson (OOT), Heidi Ferrell, Ann Hart (medical), Marty Potratz, Glen Robinson, Sandy Saylor (work).

The Agenda was approved as amended

The February minutes were approved as distributed.

STAFF REPORTS:

GBM: Wanda e-mailed her written report

            (1)       Discussion of problems with the Watercolor Society personal during the show. Everyone please itemize the specific areas of concern so Rita & Wanda can collaborate on a letter to them.

            (2)       TDC funds are bing paid and next request is ready to be submitted

TECH: No report

COMMITTEES:

FINANCE: Gail - Distributed financial statements and comparisons. Finals on Kiss Me Kate are not in yet.

VP PRODUCTION: Rita reported for Ann:

            (1)       Kiss Me Kate sold 2034 tickets ($33,264).

            (2)       Massage Therapy is cancelled. Several options:

                        a)        Vagina Monololgues is going to a third week-end this summer. Moved, seconded and approved unanimously.

                        b)        Sonny Booker is directing the highschool kids in Diary of Anne Frank for last weekend in April - 4/26 & 4/30. She has her own crew. WE will do tickets.

                        c)        The Red Barn may be able to bring Frozen here the first week-end in May. It will cost $700.00.

                        d)        Dan Gallagher can do his historical presentation possibly in conjunction with Larry Benvenuti slide show

                        e)        Lengthy discussion of all options, season ticket status, pricing, etc.

                        (f)        Marilyn moved with multiple second that we approve the $700 and pursue bringing Frozen up from the Red Barn in Key West. Passed unopposed.

                        (g)       Claudia moved and J.. seconded that the ticket price for Frozen be the same as the Red Barn, $20.00, but that there be no surcharge for season ticket holders who have already purchased the fourth show.

                        (h)       Claudia moved and Leigh seconded that we try to get Dan & Larry for a combined presentation April 22^nd and 23^rd. Passed unopposesd.

                        (i)        Board members will call those who have reserved 4^th show and explain the options. Refund is an option, but last resort.

            (3)       Auditions for Vagina Monologues are scheduled for 5/2 and 5/3/05 at 7: pm here at the playhouse.

BUILDING: Ron is out of town

            (1)       Paul has completed the monthly check of the emergency lighting.

            (2)       Riet raised question of shelf in rehearsal room at about 6 feet up for storing boxes of small costume accessories (jewelry, shoes, scarves, ties, etc.) Marilyn moved and J.D. seconded approval of the shelving. Passed unopposed. Paul B. will oversee the project.

MEMBERSHIP: Laura: Nothing new to report.

STAGE: Has not met. Nothing pending.

PLAY READING: Mary Hansley distributed the recommended schedule for the 05/06 season and presented the recommendations for the remaining portions of the season not previously approved to the board. Claudia moved and Laura seconded that the following be approved:

1) Social Security (a comedy) directed by Marilyn Tempest, 12 performances beginning 11/10/05 as the first show of the season;

2) The Incorruptibles (a farce) directed by Bert Estlow, 13 performances beginning 1/12/06 as the second show of the season;

3) Jacques Brel is Alive and Well (a small musical) directed by Mary Hansley and Ron Ferguson, 6 performances beginning 5/5/06 as the fourth show of the season;

4) a reprise of Jacques Brel as the summer show; 4 performances beginning 7/28/06

After discussion of dates , spacing positioning of holidays, etc., the motion was passed without opposition. Laura moved with multiple seconds that the directors be approved as recommended above in addition to Ginger Michael and Sandy Saylor for one Weekend Only. Theme is 30s and 40s radio show. Discussed the possibility of moving OWO to a later date. Directors will discuss.

OLD BUSINESS: Paul Steinman spoke to his issues with the Play Reading Committee. There was a lengthy and heated discussion of the Play Reading committee composition, how and why the decision was made to use directors for the committee, general member involvement, by-laws, previous policy & procedure... involving all board members present, Paul S., Jack Bridges and Ginger Michael (I have chosen to not quote anyone directly.) At the end of the discussion, the board was satisfied that the by-laws were adhered to and that the system for selecting play options and directors in order to put together a season worked very well this year.

NEW BUSINESS: 

            (1)       Rita asked Marilyn to put together a Nominating Committee in accordance with the by-laws. Ginger Michael, Jack Bridges and Dona Beckman all volunteered. Laura will assist in finding two more people from the general membership for the committee.

            (2)       Pampered Palm is scheduled for June 4, 2005. Terry McBroom is in charge and has her committee working.

GOOD OF THE ORDER:

            No announcements.

            Next meeting is Tuesday, April 26, 2005 at 6:00pm at the playhouse.

There being no further business, the meeting was adjourned at 8:15 pm.

Claudia McEwen, Sec.