MARATHON COMMUNITY THEATRE

Board of Directors Meeting

26 March, 2002

The meeting was called to order at 6:02pm by the president, Jane Madden.

Present: Jane Madden, Ann Hart, George Woodward, Claudia McEwen, Sandy Saylor, Carolyn Black, Paul Buckley, Ruth Cadman, J.D. Cullen, Bert Estlow, Ron Ferguson, Marilyn Tempest and Reit Steinmetz Excused Absence: Laura Hutt, Rita Irwin and Marlea Roberts. Also Absent: Heidi Ferrell

The minutes of the February meeting were corrected to show The Music Man as the 3^rd production, not the 2^nd. also the deceased member is Eloise Heeschen. The minutes were approved as corrected.

TREASURER/FINANCE: Sandy Saylor handed out a cash flow sheet of playhouse numbers showing a projected loss for this year of $42,000.00 including one time capital expenses. YTD total income is down 2%, playhouse down 4%, cinema down 8.9%. Other income (grants, donations) is up 84.8% A lengthy discussion of budget, comparisons, categorizations ensued. We are just beginning to look at cinema raw data and how much of what cinema generates goes into the building and the playhouse. Sandy will do a basic cinema breakdown and put it in members boxes. Discussion of Tech Director position and financing at $12.00/hour. Marilyn moved and JD and Ann seconded to approve the Tech Director position. Passed without dissent. A discussion of finances, application process etc. Bonnie will put the information in the newsletter with an April 17^th deadline with decision at 4/26 board meeting. The ex, comm. will act as interview committee. Discussed the lack of budgeting for bringing in outside shows. Cited lack of attendance, losses, etc. George moved and Marilyn seconded that we budget $5,000.00 for other cultural productions. Passed.

VP PRODUCTION: Ann reported that she has talked to Jill Turcotte and Music Man is scheduled as the third production opening on March 13^th, 2003. Sue Deery will be producing and Sandy Saylor will stage manage. Other producers: Marilyn Tempest for Christmas Concert; Sandy Saylor for Love, sex and the IRS, directed by Bill Roberts; still need a producer for Queen of Bingo this summer. Sandy Saylor will also be event chairperson for One Weekend Only. I Hate Hamlet netted $13,926.77 without any advertising reimbursement. Rehearsals are progressing for Veronica’s Room.

GENERAL MANAGER: Bonnie put her report in everyone’s box. Highlights: Total ticket sales so far for Applause is 1539 with two weekends to go. The show also had two complete reviews, both great. Discussion of reviewers at dress rehearsal - NO. Discussion of new/alternative program Dreamland a spoof of game shows. Variable response. June is dark and Crane Point Museum has Full Moon Walks. Members might want to participate and Bonnie is looking into a specific MCT night. Keys Players are not bringing their musical down this spring. They can’t get the group together at that time. Opera company - waiting for reply. Bonnie has suggestion for working with Isles of Tourism to bring in an audience of workers from local resorts, possibly for dress rehearsal. Marilyn moved and Riet seconded to accept the proposal. Discussion of effect on performers resulted in an amendment of subject to 25 person maximum for this project. Passed. Jane suggested offering a limited # of matinee tickets to local night employees (bartenders, wait staff, etc.) This will be pursued along with other tick ideas. Finance suggested some pricing ideas and Bonnie will put together a package of proposals. Marlea and Bill Roberts have offer to host a Karaoke Night on 4/20 if membership is interested. Ask at General meeting but show opening the next weekend and Pampered Palm in May. Discussion of concessions, cost/price of wine and type purchased. Bonnie will look into options.

DRAMA CLUB: Claudia moved, George seconded that we contribute the tips/donations from the concession stand to the Drama Club and make a nice sign saying that is what we are using them for. Passed.

BUILDING COMMITTEE: Meeting in April

NEW BUSINESS: Pampered Palm needs chairperson and music. Membership meeting deferred to next meeting George brought up “Are we doing enough for our contributors and Advertisers?”

OLD BUSINESS: None

GOOD OF THE ORDER: The next general meeting is April 3^rd , at 7:00pm. The next board meeting is April 23^rd at 6:00pm.

There being no further business, the meeting was adjourned at 8:07pm.

Claudia A. McEwen, Recording Sec.