MARATHON COMMUNITY THEATRE

Board of Directors

June 29, 2004

The meeting was called to order in the producer’s room of the playhouse at 6:00 pm by the Secretary, Claudia McEwen.

Present: Claudia McEwen, Gail Burnett, Paul Buckley, J.D. Cullen, Howard Dabney, Bert Estlow, Ron Ferguson, Heidi Ferrell, Ann Hart, Laura Hutt, Rita Irwin, Shannon Kraycs, Terry McBroom, Marty Potratz, Glen Robinson, Leigh Sanchez, Paul Steinman, and Suzanne Terpos

Excused Absence: Marilyn Tempest, Ruth Cadman

Un-excused Absence: George Woodward

The agenda was approved one addition.

It was announced that Ruth Cadman will be returning to the Keys but has resigned from the Board due to health concerns.

STAFF REPORTS

(a) GBM – written report was submitted. Included information that this was Suzanne Craig’s last act as General Manager.

(b) Technical Director – No report

COMMITTEE REPORTS

(a) Finance – Gail Burnett

a.   Financial reports were given.

b.   Project list was reviewed. CD Player for loft has been purchased

c.   Gail moved and Sandy seconded that Cheryl Wilcox receive a 90 day raise of .50 per hour. Motion passed unanimously.

(b) VP of Production – Ann Hart

a.   Additions to the Policy and Procedure Manual were handed out

b.   Copies of the costume rental policy were handed out

(c) Individual Producers/directors

a.   Laura Hutt reported that auditions for OWO were on July ??

b.   Paul Steinman reported that the Night at the Theatre rehearsal were on track

(d) Building Committee – Ron Ferguson

a.   Ron submitted a report which discussed various changes that could be made to increase revenue from the cinema. Options included additional shows at 4 pm or midnight. Ron suggested that we form a committee to look at these options as well as the option of creating a multi screen operation.

b.   Ron shared samples of new floors that could be installed in the producer’s room. The Board agreed that we should continue to look at options that would allow dancers to tap in the producer’s room. Everyone agreed that the best solution would have to include a plan for the room to be used during performances as it is current used.

(e) Search Committee – Rita Irwin

a.   Rita reported that we had received 11 resumes. The committee interviewed four candidates and is proposing on having 2 of them interviewed by the full Board. We agreed that the Board would meet for a Special Meeting on July 10 at 10 AM. The first interview would be set up at 10:30 and the second at 11:30. Board members were asked to e-mail their questions to Rita atRitairwin@hotmail.com

(f)  Bylaws Committee – Claudia

a.   The committee has reviewed and up dated the By-laws. The plan is for the By-laws to be posted on the website so everyone can read the proposed changes. The changes will be presented at the July Membership meeting. Members will be asked to vote upon the changes at the August membership meeting.

OLD BUSINESS

a.   Katie Roberts will be presented with a scholarship check upon her return to Marathon in August. J.D. Cullen will let us know when that is.

b.   Leigh, Reit and Suzanne will meet about the program ads.

NEW BUSINESS

a.   Election of officers. The following people were elected by acclamation:

Rita Irwin – President

Marilyn Tempest – Executive Vice President

Ann Hart – Vice President of Production

Claudia McEwen – Secretary

Gail Burnett – Treasurer

b.   The Producer/Director meeting will be held on July 27^th after the Board of Director’s meeting

GOOD OF THE ORDER

Board members were encouraged to think about what committee they want to serve on next year. All Board members will be required to serve on a committee.

Meeting adjourned at 7:30.

Rita Irwin, for Claudia McEwen