MARATHON COMMUNITY THEATRE

Board of Directors

28 June 2005

The meeting was called to order in the gallery of the playhouse at 6:15 pm by the president, Rita Irwin.

Also Present: Ann Hart, Claudia McEwen (non-voting), Marilyn Tempest (non-voting), Gail Burnett, Paul Buckley (non-voting), Ron Ferguson, Laura Hutt, Terry McBroom, Suzanne Terpos, Donna Beckman, Suzanne Craig, Christine Leird, Ginger Michael, Fred Hundhammer, Jorg Gobel-Staib and GBM Loretta Geotis.

Absent: J. D. Cullen, Heidi Ferrell, Natalie Gimer

The Agenda was approved as presented.

The May minutes were corrected to show Wanda Whitehouse is the event coordinator for One Weekend Only, not the producer, and that Ron Ferguson listed as both present and absent was truly absent. The minutes were then approved as corrected.

Manual with By-Laws and Policy and Procedure Manual was distributed to all new board members.

ELECTION OF OFFICERS: All of the following were nominated and seconded and approved by acclimation.

President: Rita Irwin

Executive Vice President: Laura Hutt

Vice President - Production Ann Hart

Secretary Fred Hundhammer

Treasurer Gail Burnett

STAFF REPORTS:

GBM: Loretta reviewed her written report of recent activities

(1) Discussion of policy related to donation of tickets to other events when requested. Jorg moved and Ron seconded that the recommended criteria be local non profits, two show tickets (not OWO or musical) or two cinema tickets but review each request on a case by case basis. Approved without opposition

(2) Re: new carpeting for GBM office - Ron moved and Jorg seconded that we accept the lowest bid and Aget on with it.@ Approved without opposition

(3) Re: request from Water Color Society to store their new mirror - Ann moved with multiple seconds that we deny the request due to lack of enough space for our own storage needs. Approved without opposition.

TECH: No report - working on Vagina Monologues

COMMITTEES:

FINANCE: Gail distributed P&L reviewed budget tabled last meeting

(1) Laura moved and Ann seconded approval of the 05/06 budget as submitted at the May meeting. Discussion: New board members have not seen or had time to review the budget. It was not approved at the May meeting as planned due to lack of quorum. The budget passed without any no votes and one abstention - Jor Gobel-Staib because had not seen and had time to review the budget and therefore could not vote.

VP PRODUCTION: Ann reported:

(1) Rita reported that Jacques Brell will not be the last production and summer reading - Ron has decided he will not be able to direct and May H. needs a co-director to proceed. Therefore we need a new final show and summer reading.

Ideas: (a) See how Vagina Monologues does and reprise as final show. Director may not be available (probably won=t be). (b) We have two directors workshops In July - ask each participant to pick a show they would like to direct and see what comes out of those. 8 Thomas Cullen has 9 person musical that we have on the list for possible 06/07 season. Can that be moved forward - No one has spoken to Thomas as yet re: his availability. Consensus: see what comes from workshops, target early August for decision process and keep Thomas Cullen=s project as a full production for 06/07 season.

(2) Discussed viability of brochure

(3) Vagina Monologues moving along - posters ready - working on program

(4) Chicago had its first production meeting - set is designed - score is here and working with music person

(5) Marilyn is moving ahead with Social Security

MEMBERSHIP: New 05/06 book is ready and Laura will work with new committee chair on procedures, etc.

BUILDING: Ron reported.

(1) Paul has completed the monthly check of the emergency lighting.

(2) AEncore flooring@ for producer=s room is here. Plan to put it down in August.

(3) Replaced black border around cinema screen

(4) Replacing acoustic fabric in various places in cinema

(5) Hold on enclosing balcony.

(6) Another lengthy discussion of cinema sound. Also concerns about focus. Ron will talk to Bobby again

STAGE: Has not met. Nothing pending.

COSTUMES: Toni, Terry and Riet have completely reorganized the costume area and it is back under lock and key. NO MORE DONATIONS. If something really special - contact one of the three. Explained costume rental policy.

OLD BUSINESS: None

NEW BUSINESS:

(1) Voted on previously submitted art for cover of brochure for the next three years

Mary Ringeman - Clapping Hands for this coming season; Fran Decker and Jan Lawless for following two seasons.

GOOD OF THE ORDER:

(1) Remember to look and committee descriptions and get your preferences to Rita

(2) Next meeting is Tuesday, July 26, at 6:00 the playhouse.

There being no further business, the meeting was adjourned at 7:40 pm.

Claudia McEwen, Sec.