MINUTES OF THE MARATHON COMMUNITY THEATER
BOARD OF DIRECTORS – JUNE 27, 2006
Meeting was called to order by President Rita
Irwin at 600pm. Present were Vice President Laura Hutt,
Treasurer Gail Burnett, Secretary Fred Hundhammer, Past Directors Suzanne Terpos, Ginger Michael, Terry McBroom, New Directors Arnie Steinmetz, Paul Buckley, Sylvia Rickets, Claudia
McEwen, Tom O’Niel.
Absent were Directors Jorg Gobel,
Natalia Gimmer, Christine Leird.
Approval of the Agenda with the movement of the request to borrow
flats to the beginning.
The minutes were read by the Secretary. Motion to approve, seconded and passed.
Discussion was held
to allow
Staff Reports:
The General
Managers report was made to the Directors:
a) Tickets are on sale now for Jake’s Women. We have several
tickets sold already.
b) A total of
1045 people used the theatre during the month of May, 2006.
c) Ginny is working on getting the mailing list cleaned
up and organized in preparation for the new season material. I have created a new season ticket holder
list in addition to the membership list and mailed a newsletter as a trial
mailing. I am attempting to collect as
many email addresses as possible for quick notification of meetings, events,
etc. and encourage membership renewals.
2
cINEMA
a)
The air conditioner
was repaired in the cinema. Replaced fan
blade and ½ HP motor.
b)
I have a
proposal from Rev. Chris Todd with Rural Health Network of Monroe County for a
fundraising idea in conjunction with the cinema.
ide)
3
Other
stuff
a) The roof saga continues. The head honcho from the manufacturer was
here and they are adding additional securing details to the roof for city
inspection.
b) A community service person has cleaned
off the lower roof at the back of the building, folded
and tied the tarps stored there, and is in the process of resurfacing that
portion that was not included in the roof replacement.
c) We were selected to receive $1000 from
the Florida Keys Council for the Arts/Americans for the Arts/National Endowment
for the Arts from a fund set up for emergency hurricane funds.
d) I attended the Cultural Umbrella
Recommendation Committee meeting on June 19 at the Garden Club. Our application had the highest score and the
committee recommends that we receive $20,000 in TDC funds for next season. Our district had $65,738 available and
$109,625 in requests.
e) Publicity has begun for Jake’s Women with press releases and a
photo appearing in The Weekly, Marathon Free Press and
f)
I
have sold all the fans from
g)
I
have submitted new photos to George for the website and asked to meet with him
regarding updating that information.
h)
I
would like to propose again, the idea of a theatre garage sale as a fundraiser,
open to donations from members only with some guidelines regarding
transportation of items to be sold and if not sold. I would need several volunteers. Paul has some great ideas for this as well. The Directors passed a motion to have
the Garage Sale in late August or early September. Tom O’Niel
volunteered to Chair it. Other
volunteers include Fred, Paul, Arnie, Ginger, Sylvia,
Terry
i)
I
had a long conversation with Michelle Mueller from Key TV this week about
producing a spot to be aired on cable Channel 24. She has delivered a proposal to us and is
willing to work with us in trade in order to reduce our costs. This channel airs in hotels with information
on where to go, what to do, where to eat, etc.
It is also broadcast to residential cable subscribers.
j)
I
will be taking some vacation time, June 28-30 to
k)
I just passed my
first anniversary here at MCT and love my job even more than I imagined. Thanks for hiring me!
Committte Reports:
Finance:
Treasurer Burnett presented to the financial statements for May, 2006.
They are included as a part of these minutes.
VP
Production: Rita
reported as VP of Production that Jake’s Women begin rehearsals July 5.
Building: Paul had no further report besides the
roof reported by the GM.
Membership: Terry reported the membership roster was
now complete, Suzanne Terpos
will keep the computer work up to date.
One
Weekend Only : will be on Oct 20 & 21, directed by Rita. Entire Board of Directors is on the
committee.
Election
of Officers: The
following officers were nominated, seconded, elected and compose the Executive
Committee for 2006- 2007
President: Fred Hundhammer
Executive
VP: Claudia McEwen
VP
Production: Rita Irwin
Treasurer: Gail Burnett
Secretary:
Sylvia Rickets
Old
Business: None
New
Business:
Committee
Chairpersons for
2006 – 2007
The following are appointed:
Building:
Paul Buckley
Program
Advertising: Rita Irwin
Stage : Tom O’Niel
Finance: Gail Burnett
By-Laws:
Claudia McEwen
Good
of the Order: Thanks to Laura Hutt
for all your great help on the Board. And thanks to all the present Directors for volunteering to be
apart of the Community theater.
Respectfully Submitted,
Fred Hundhammer, Secretary
Additions to the Minutes June 27,
2006.
New Business:
A discussion was held
regarding the increase of next season’s ticket prices. At the recommendation of Claudia McEwen, it
was decided by consensus to not
increase prices for the 2006-2007 season.
It was further discussed to
continue Board meetings on the 4th Tuesday of each month. Next meeting will be July 25, at 6PM.
FH