MARATHON COMMUNITY THEATRE

Board of Directors

June 24 2003

The meeting was called to order in the Gallery of the playhouse at 6 pm by the President Rita Irwin.

Present: Rita Irwin, Marilyn Tempest, George Woodward, Claudia McEwen, Carolyn Black, Paul Buckley, Ruth Cadman, Suzanne Craig, J.D. Cullen, Ron Ferguson, Heidi Ferrell, Laura Hutt, Shannon Kraycs, Jane Madden, Sandy Saylor, Riet Steinmetz, Ann Hart, Paul Steinman, Gail Burnett

Excused Absence:

Un-excused Absence: Bert Estlow, terry McBroom

The minutes of the May 27 meeting were approved as distributed.

FINANCE: Carolyn Black reported 1) Marta needs all of the years receipts now. 2) Monthly reports were distributed in everyone’s box. Reports reviewed. 3) The proposed 03/04 budget was distributed. Carolyn answered multiple questions re various areas. Jane moved and multiple seconds to approve the budget as proposed. Passed with 3 oppositions ( no comments).

VP PRODUCTION: Marilyn reported 1) all production final reports are in and will be part of a final report. 2) Taking My Turn directed by Heidi Ferrell is going well and opens 7/25. Box office opens 7/21. Posters are available (only a few). 3) Contract for Follies is in place and the others are ready to go. Directors need to submit how many scripts they need. 4) Jane reported that Seascape made about double it projection. Kudos to all involved.

ONE WEEKEND ONLY: Laura reported auditions will be July 12 and August 9 10-2. Call if need special arrangements and to discuss what you ant to do in the production. Rehearsals will be one night a week until final rehearsals. The song list is on the web site but ? Problem with the link. Laura will check it out. George Lancaster is out of town but can be reached by e-mail.

BUILDING: George reported 1) Paul did the monthly check of the emergency lighting on June 13. We lost some of the low voltage bulbs with the power outages and they are being replaced. 2) No leaks with all the rain. The new roof is good. 3) The architect has presented the blueprints and Dan Gallagher is putting items out for bid. Installation of the fire doors requires state certification for installer which are difficult to locate but are available. The bill from the architect was $750. He is a real supporter. Expenses for the green room are $3,205.30 to date - under budget. 4) The new cinema chars are in. They had to be assembled and thanks to those who assisted Bobby, his friend, George, Paul and Harold Black. Bobby is happy!

MEMBERSHIP: Shannon reported on the committee meeting and her written report with recommendations is attached.

OLD BUSINESS: 1) Membership dues: lengthy discussion of why we have dues, insurance, pros and cons of increasing. Ruth brought up motion to raise each category of dues by $5.00. Another lengthy discussion ad many comments - pro and con. Motion failed with 4 yeas and 11 nays. 2) Jane presented a tribute to Rita and Laura presented her with a plaque of appreciation. 3) Ron reported he saw Ralph and what about the sign? We had previously asked for bids. We will pay our 25%. 4) Pampered Palm award was presented to Paul Steinman as he was not present at the awards dinner/party/ceremony.

NEW BUSINESS: Election of officers. The following slate of officers were each nominated and elected by acclimation:           President                     Marilyn Tempest

                                                Executive VP              Jane Disko Madden

                                                VP Production            George Woodward

                                                Secretary                     Claudia McEwen

                                                Treasurer                    Suzanne Craig

Next meeting is July 29^th at 6pm at the playhouse.

Meeting adjourned at 7:10 pm

Claudia McEwen, Sec.