MARATHON COMMUNITY THEATRE

Board of Directors meeting

July 30,2002

The meeting was called to order at 6:15pm by George Woodward, Executive VP in the gallery of the playhouse.

Members Present: George Woodward, Claudia McEwen, Laura Hutt, Marilyn Tempest, Ron Ferguson, Jane Madden, Paul Buckley, Bert Estlow, Shannon Kraycs, Ruth Cadman

Late Arrivals: Rita Irwin (took the gavel at 6:25pm), Suzanne Craig

Excused Absence: Mary Beth Neilson; Heidi Ferrell, Sandy Saylor, Carolyn Black

Unexcused Absence: Cathy Supp, Reit Steinmetz, J.D. Cullen

Others Attending: Bonnie Greenberg, General Manager; Dan Gallagher, Technical Director; Marta, Accounting Manager

The minutes of the June board meeting were approved as distributed.

STAFF REPORTS: 1) Marta reported for Sandy and Carolyn and passed out year end P&L and balance sheets and reviewed highlights. Also passed out year end production report. Several changes for next year’s reporting - allotment of season tickets, better expense categories, statements and reimbursement forms (samples distributed). Producers will get a budget based on passed similar production instead of having to start from scratch. Producers meeting is August 1 at 6pm for orientation to new process.

*Agenda approved with two additions

                        2) Dan reported on problems with Green Room renovation. Walk around with architect Keith Hawke, and building inspector resulted in many questions re: fire retardant doors, fire escapes, which would make the project quite expensive ($20 - 30K). The application for state fund is due 8/3 and will be ready. TDC funds for capital projects will be coming up this fall and will be applied for. Consensus to postpone project until next summer while we get funding and research requirements. Laura volunteered Jeff Hutt’s assistance as he has state fire regs knowledge. Green Room is cleaned and more usable for this year. Flat building will proceed as planned.

GENERAL MANAGER: Bonnie’s report was distributed to all folders previously. Ticket outreach program will be discussed is August. Grants for Green Room are in progress.

VP PRODUCTION: Marilyn reported Queen of Bingo - two full houses. On Golden Pond is cast. The contract has arrived for Open Season. Producers meeting is Thursday, August 1 at 6pm. It was moved and seconded to bring back Queen of Bingo in February between shows. Passed without opposition. Actual dates to be determined. Also moved and seconded to take the show to Big Pine Theater of Dreams. Passed without opposition.

BUILDING COMMITTEE: George reported that Paul has checked all the exit signs as required. There is a small leak in the roof and they are in contact with the contractor re: locating and repairing it.

ADVERTISING/PR: George reported full plan will be presented ast the next meeting.

OLD BUSINESS: Reviewed committee assignments.

NEW BUSINESS: Discussion of board attendance, excused/unexcused absences/proxies. Rite will talk to board members of concern.

There being no further business before the board, the meeting was adjourned at 7:35pm

Next meeting: Tuesday, August 27^th, at 6pm.

Claudia McEwen, Sec.