MARATHON COMMUNITY THEATRE

Board of Directors

27 July 2004

The meeting was called to order in the gallery of the playhouse at 6:00 pm by the President, Rita Irwin

Present: Rita Irwin, Marilyn Tempest, Ann Hart, Claudia McEwen, Gail Burnett, Paul Buckley, J.D. Cullen, Ron Ferguson, Heidi Ferrell, Terry McBroom, Marty Potratz, Leigh Sanchez, Sandy Saylor, Paul Steinman, Wanda Whitehouse, new GBM, Suzanne Craig, previous GBM.

Excused Absence: Howard Dabney (rehearsal), Suzanne Terpos

Un-excused Absence: Laura Hutt, Glen Robinson

The agenda was approved as presented. The minutes were corrected to show that George Woodward had an excused absence at the June meeting..

STAFF REPORTS:

(1)        TECH DIRECTOR: No Report.

(2)        GBM:

             (a)        Rita introduced Wanda Whitehouse, new GBM, who will start next week.

             (b)        Thanks to Ann Hart, Marilyn Tempest and Riet Steinmetz for stepping and managing the box office during the transition period

COMMITTEES:

FINANCE: Gail reported that the committee met last week.

(1)        Charitable status has been renewed

(2)        Handed out and reviewed Balance sheet and P&L

(3)        Year end report will be at the September meeting

VP PRODUCTION: Ann reported

(1)        Box office has sold 34 tickets for A Night in the Theater. Tickets are $10.00. Shows are 7/30 & 31 and 8/6 & 7. Paul S. reported on live radio spot at 8:50 tomorrow morning with Howard Dabney. Suzanne Craig volunteered to appear as did Sandy Saylor

(2)        Production meeting with all producers/directors tonight after the board meeting; Also getting the audition packets together so will be available 8/15

(3)        Kathryn Rummery has indicated that she is willing to direct the chorus for a Christmas program. Discussion of schedule and possible conflicts. Marilyn moved and Sandy S. seconded that we plan the show for the week-end on 12/11-12/04 depending on what else is going on in town at the time. We don’t want to conflict with anther major event like the hospital tree lighting Terry will talk to Kathryn about the dancers. Marilyn will check the event schedule for that week-end. Passed unopposed.

(4)        Three requests for rentals:

             (a)        Reviewed charges - $350.00 for auditorium and stage plus lighting technician; rehearsal time - $100.00 for evening before; Gallery $150.00 and Producer’s Room - $75.00 with $50.00 cleaning deposit

             (b)        January 27^th daytime - Sea the World requests auditorium for Holland America travel show - they need a 10' wide screen (ours is not that big) for the slide show and an 8' x 8' platform riser for the skit. Would like to sell tickets and donate money to MCT as rental. They need 80 minimum for Holland America to come and due the show. Kiss me Kate will be on state. Contract to include minimum on ticket sales and they provide the screen.

             (c)        Island Opera - February 11 & 12 in the Gallery. Previously we got $2.00 of their $20.00 ticket and they used our box office. Heidi is planning Friday night rehearsals - they could have Saturday and Sunday (2/12 & 13) - with #3.00/ticket, we work concessions.

             (d)        Gordon Ross - Key West entertainer - put off until after auditions

(5) Paul S. reported on reading, ready to open on Friday night. Questions about problems with newspaper advertising - J.D. will follow-up

(6) Suzanne Craig reported first audition for One Week-end Only went well - 12 people auditioned. Next audition is August 10th.

BUILDING: 

(1)        Paul has completed the monthly check of emergency lighting and exit signs.

(2)        Cinema entry needs painting and Paul B. has started on it.

(3)        Fence around waste treatment plant needs repair - Paul will look into it, talk to Denny, but do it anyway

(4)        No new report on dance floor

(5)        Recommends committee to look into twinplex.

BY-LAWS: Claudia reminded everyone that the revisions are on the web site and to review them. Vote is next week. Ann has revised the Policy and Procedure Manuel and will e-mail or post it for review.

PROGRAM ADS.: Leigh Sanchez reported ad sales are going well. Discussed responding to ads and letting businesses know we have seen their ads in our program.

OLD BUSINESS:

(1)        Rita will present the scholarship check to Katie Roberts at the general meeting next Wednesday.

NEW BUSINESS:

(1)        Rita announced committee assignments - contact her if you can’t remember your committees.

GOOD OF THE ORDER:

(1)        The next board meeting is Tuesday, August 24, 2004 at 6:00 pm at the playhouse.

The meeting was adjourned at 7:15 pm.

Claudia McEwen, Sec.