MINUTES OF THE MARATHON COMMUNITY THEATER

BOARD OF DIRECTORS – JULY 25, 2006

 

Meeting was called to order by President Fred Hundhammer at 600pm.  Present were VP Rita Irwin, Treasurer Gail Burnett, Suzanne Terpos, Ginger Michael, Terry McBroom, Arnie Steinmetz, Christine Leird, Paul Buckley, Sylvia Rickets, Tom O’Niel, and GM Loretta Geotis. Absent was Natalia Gimmer, Dona Beckman and Claudia McEwen.

 

Approval of the Agenda:  Approved without changes.

 

Minutes:  Motion to approve, seconded and passed.

 

Staff Reports: 

The General Managers report was made to the Directors:

 

1        BOX OFFICE REPORT

 

a)     We have sold 123 tickets to Jake’s Women so far.  Please take a few flyers to distribute.

b)      A total of 414 people used the theatre during the month of June, 2006.

 

2        CINEMA

 

ide)   

3        Other stuff

 

a)      We would like to consider September 23 as a date for the garage sale.  This would give us an opportunity to announce it at the next general membership meeting, which should be scheduled for September 6. 

b)     I still need to get with George regarding the update of the website.  Am waiting on George. Fred Hundhammer will try to contact George too.

c)      I am in the process of contracting with Island Opera for their annual performance scheduled for November 9.  Mr. Walters may be interested in using the main theatre if he could perform in front of the curtain. Piano will not fit in front of curtain. Date needs to be reconfirmed. If on November 10th or 11th, can be done in Gallery at night. Motion to approve, seconded and passed.

d)     I have scheduled dates for the Florida Watercolor Society meetings, hanging, judging and dismantling during next season. (Sat., 12/2 – Sat. 1/13 – Hang Sat. 2/10 – Mon. Judge 2/12 – Mon. 4/2 dismantle)

e)     I had a call from Kathryn Rummery regarding rehearsals for the Christmas show.  She IS planning to organize the performance and would like to do it on Sunday, December 17. “Charlie” set to be built on 10th, flats might cause visual problems with Dick (music). Investigate possibility of utilizing other keyboard beside the stage, decision pending discussion with Laura Hutt. Rehearsals schedule to start August 21st, on Mondays at 6pm.

f)        Paul and I have found a possible video/intercom system that will work for monitoring when no one is in the box office.  Cost should be minimal ($200 +/-) and Paul will install.  CJ has offered to install or help install as well.  This will be a tremendous help to me with not only ticket purchasers, but vendors, UPS, FedEx, etc. All agreed good idea. Motion to approve, seconded and passed. Up to $200.

g)     Many letters have been mailed to businesses around Marathon to solicit advertising in our playbill for the upcoming season.  The response has been good with people mailing in the contract and a check.  We mailed to all on our current list, included those who skipped this past year and added a list from the Chamber of businesses that were not on either of the other lists.  We mailed 270 letters to the Chamber list alone. Good response, including renewals and enquiries from new businesses.

 

Committte Reports:

 

Finance:  Treasurer Burnett reported that no finance meeting occurred in July and reported the MCT cash position. 

VP Production: Rita reported as VP of Production that Jake’s Women is going well. The set meeting for “Can’t take it with you” has occurred. The meetings for other productions are scheduled. OWO: the room at KCB City Hall has been secured for October 20th and 21st (Thanks Gail!). Letter to be sent requesting the fee be waived. Loretta will be present at the upcoming KCB meeting. Rehearsals begin August 23rd on Wednesdays. Season’s auditions scheduled for September 16th and 17th, pending these dates OK with the directors, otherwise move to 9th and 10th. 

Building: Paul reported that the emergency lights have been checked and one battery is needed.

Membership: Terry reported the membership renewal letters are to be sent out.

One Weekend Only: (additional discussion) Christine and Terry will take care of food. Ginger volunteered for decoration. Advertising yet to be discussed. Tom was nominated chair of Set Committee. 50/50 raffle voted to replace silent auction, with 1 winner per night. Tickets to be sold at $1 and 5 tickets for $6. Entire Board of Directors is on the OWO committee and will be helping.

 

 The President enquired about additional committees. Attempt to revive the “Sunshine Lady” committee, looking for volunteer. Ruth Cadman was suggested. Arnie will be on Bylaws with Claudia, Rita and Fred will assist Gail in Finances, Christine will be on Entertainment, with Terry and Sylvia. Rita will chair the Play Reading Committee, along with Arnie, Ginger, Gail and Jackie O’Neil. Paul Buckley will chair the Historical Committee.

 

Old Business:  The offer on the “Chicago” chairs has been refused.

 

New Business: The General Membership Meeting is set for September 6th at 7pm. Tom continues to attempt to get someone to fix the CD players, but is having difficulty. A music person for Gigi has not yet been found, and there is no commercially available version of the music without vocals. However, Rita has found an inexpensive program that will lift the singing part off the track. Approval was given for this product to be acquired.

 

Good of the Order:  Fred had a positive meeting with Jorg about Gigi. Currently the biggest problem is the lack of a musical director. The Board should assist as possible.

 

Adjournment: Meeting adjourned at 6:45pm.

 

Submitted by Sylvia Rickett