MARATHON COMMUNITY THEATRE
Board of Directors
25 January 05
The meeting was called to order in the gallery of the playhouse at 6:00 pm by the president, Rita Irwin.
Also Present: Marilyn Tempest, Ann Hart, Claudia McEwen, Gail Burnett, Paul Buckley, Howard Dabney, Ron Ferguson, Heidi Ferrell, Leigh Sanchez, Suzanne Terpos and GBM Wanda Whitehouse.
Absent: J. D. Cullen, Laura Hutt, Terry McBroom, Marty Potratz, Glen Robinson, Sandy Saylor (work).
The Agenda was approved as presented.
The November minutes were approved as distributed.
STAFF REPORTS:
GBM: Wanda distributed her written report of the past two months and it will also be e-mailed to board members.
(1) Cinema Ads: discussion of number of slots, ads sold, fillers. Ron F. moved and multiple seconds to sell all available slots. Passed with 1 opposed.
(2) Confirm no “specials” i.e. locals night etc. for Kiss Me Kate.
(3) Discussion of ne art contest. Need to check on how it was set up three years ago.
TECH: No report - sizing flats.
COMMITTEES:
FINANCE: Gail distributed P&L.
(1) Purchased CDs at TIB Bank: one for $40,000 for 17 months at 3.65 APR; second for $20,000 for 11 months at 3.25 APR. Still have over $30,000 in reserve.
(2) December cinema attendance up 866 compared to December 2004. Playhouse usage up 640 compared to December 2004.
(3) Next budget formulation process is beginning so get your input to te Finance Committee.
VP PRODUCTION: Ann reported:
(1) Proof had an attendance of 458 people, half of a normal fall show. Don’t know why.
(2) Cemetery Club had attendance of 1524 for its 11 performances.
(3) Kiss Me Kate opens 2/24. Final dress rehearsal is 2/22.
BUILDING: Ron reported
(1) Paul has completed the monthly check of the emergency lighting.
(2) The carpet was cleaned before Cemetery Club opened.
(3) Ron is still researching the flooring ideas for upstairs and the producers room. We need to schedule it for summer 2005 since the upstairs floor did not survive the sizing of the muslin. Propose dance floor downstairs that can have a carpet over it for other functions and a regular floor upstairs.
(4) Wanda proposed getting folding tables for downstairs so that they can be moved easily. Paul will start pricing.
MEMBERSHIP: Laura not present - new membership list in office.
STAGE: Has not met. Nothing pending.
OLD BUSINESS: None
NEW BUSINESS:
(1) Request from Bobby to support the high school students reward program. Ron moved, multiple seconds that we allot up to 10 cinema ticket per month to the program to the end of the school year. Passed unanimously.
(2) Art Insurance: we do not have insurance on the art work displayed by the various organizations. Wanda has talked to Ann Lynch of Bougainville House and they will add us as “hold harmless” in their agreements. Watercolor Society will do the same. WE need to develop an agreement for artists who are not part of an organization that already includes us in their agreement. Ron moved and Leigh seconded that we immediately draft such an agreement. Passed without opposition.
(3) New refrigerator for concessions area. Wanda has priced units and indicated the one she feels most appropriate. Claudia moved and Marilyn seconded that we a lot up to $320.00 for a new refrigerator for the concession area. Passed without opposition.
(4) Drama Scholarship: Devin Clark is our choice for this year. Marilyn moved and Ron seconded to increase the amount for this award to Devin to $1,000.00. Passed unanimously.
GOOD OF THE ORDER:
(1) Need to start thinking about leadership positions for next year. The board will be changing as several people rotate off after their three terms.
(2) Next meeting is THURSDAY, February 17th at 6:00 pm at the playhouse. Note this is a change!
There being no further business, the meeting was adjourned at 6:58 pm.
Claudia McEwen, Sec.