MARATHON COMMUNITY THEATRE

Board of Directors

26 February 2003

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Rita Irwin.

Present: Rita Irwin, Marilyn Tempest (late rehearsal), George Woodward, Claudia McEwen, Carolyn Black, Paul Buckley, Suzanne Craig, J.D. Cullen, Bert Estlow, Ron Ferguson, Laura Hutt, Shannon Cracks, Jane Madden, Sandy Saylor (late rehearsal), GM Bonnie Greenberg, TD Dan Gallagher

Excused Absence: Ruth Cadman ( rehearsal), Heidi Ferrell, Riet Steinmetz

Un-excused Absence: None

Guests: Ann Hart

Minutes for the January meeting were deffered to the March meeting.

The agenda was amended to include Dan’s report and approved.

GENERAL MANAGER: Bonnie’s written report distributed. A: Add 1) George Lancaster and Diane Waters are singing at the yacht Club for Fred’s Day. 2) Drama Club is moving to Saturday mornings at the Playhouse. Note Keynoter till says MHS Drama Club - not MCT. 3) Bonnie is speaking at Rotary tomorrow. B: Suggestion to test Weather Channel or Tourist Channel TV advertising. Will get specs and see hat is required. We may qualify for “informative pieces” which are free. C: Suggestions for increasing membership including workshops, open house and “bring a friend” meetings. D: Ne tables, consistent size for gallery. George and Bonnie will set up room and see which are better, 36 inch or 42 inch. E. Capital project ideas for next meeting.

George commended Bonnie for efforts that resulted in Island Opera’s successful appearance. Ron moved and George seconded that we work toward having them again nest year. Passed without opposition.

TECHNICAL DIRECTOR: Dan handed out a report with possible time lines regarding the grants and the work needed. He has not been able to get information re: fire code without going to fire marshal and we don’t want to be shut down med season for violations. Suzanne Craig will find out who the new fire marshal is. Scope of work: safety, create new space - multiple suggestions from enclosing the second story above the cinema storage area. Consensus: Bring in fire marshall in May, talk to architect re: second story (Dan) and get information on new fire marshal (Suzanne).

VP PRODUCTION: Marilyn reported 1) love, Sex... projected an $11.000 profit but actually came in at about $25,000/ 2) Sets painted for Music Man. 3) Seascape needs a stage manager. Also, royalties are pending. 4) taking My Turn Heidi is getting copies nAD requested auditions for May 19^th t start rehearsals May 27.

PLAYREADING: reviewed dates for 03/04 season. Check your e-mail for full schedule. Need to check Seafood Festival dates which may be a conflict for musicians. Discussed Christmas concert on 12/14 or 12/21. Is 5/22 to late for final show? Will have directors meeting and vote next meeting. Proposing one reading for two week-ends instead of two readings one week end each.

CHORUS: doing well - performing at the Yacht Club tonight. Potential Spring Concert 4/26.

ONE WEEKEND ONLY: Auditions third weekend in July - check for conflict with Heidi’s schedule. Marilyn and Laura will discuss and check with Heidi.

TAPPERS: Request from GEMS for performance at luncheon March 3th. OK

Problem with kids at rehearsal: No Supervision! Contracts were never signed, only used if problem? Should have been signed at the beginning. Marilyn will talk to parents. No kids in producers room.

BUILDING: George reported 1) Purchased new A/C for GM office. Thanks to Hap and Paul for putting it in. 2) Paul will check all the emergency lights nAD exit signs before the end of the month. 3) Proposal from Ralph re: sandblasting the sign out front - $5100 from Keys Carpenters. Our responsibility should be about 25%. Ask Ralph for other bids. Shannon suggested trading for advertising. 4) Cinema chairs - some are dangerous, all need to be replaced (cabaret chairs) Immediately remove 15 bad chairs nAD replace with captains chairs. Quotes on 70 chairs $15 -17, 000 with 5 prong base and 4-8 weeks delivery. George will get fabric sample. Jane moved and Ruth seconded t proceed with purchase of chairs. Passed unopposed.

OLD BUSINESS: Confusion about strikes. Have Dan talk to the cast. Stage manager has two responsibilities, strike and cast party. Lengthy discussion. Prop and Costume people need to be at strike. Moving cast party to another night not popular suggestion. Communications from producer to stage manager to cast. Jane volunteered to do list for actors. Rita will talk to Marilyn.

NEW BUSINESS: Bonnie requested funding to attend 3 day workshop in Key West. George moved and Laura seconded to approve. Passed unopposed. Ann Hart proposed a Jazz and Stage movement workshop this spring and summer. Jane moved and multiple seconds to approve. Passed unopposed. Further new business deferred to next meeting.

Adjourned 8:12pm

Claudia McEwen, Sec.