MARATHON COMMUNITY THEATRE

Board of Directors Meeting

18 December 2001

The meeting was called to order at 6 pm in the gallery of the playhouse by the president, Jane Madden.

Present: Jane Madden, Ann Hart, George Woodward, Claudia McEwen, Carolyn Black, Paul Buckley, Ruth Cadman, Bert Estlow, Heidi Ferrell, Marlea Roberts, Marilyn Tempest and Reit Steinmetz Excused Absence: Sandy Saylor and Rita Irwin. Also Absent: J.D. Cullen, Ron Ferguson and Kathryn Rummery.

Reports as given - Order determined by rehearsal schedule

FINANCE: Jane reported committee recommended $50 Christmas bonus for employees of > 1 year and $25 if < 1 year. Claudia moved and Ruth seconded - Approved with 1 abstention. Discussion of Bobby’s Christmas bonus as revenues are down a little. Committee recommended ½ week instead of full week bonus. Ruth moved and George seconded that we give the full week bonus. Approved.

EX. COMMITTEE: (Bonnie Excused) Jane reported on the performance evaluation , the criteria use and how Bonnie performed in each area. Marilyn moved and Ruth seconded that we approve the bonus of $2025.00. Approved. A lengthy discussion of where the playhouse is now and what direction we ant it and the general manager to go in the next six months. Bert moved and Marlea seconded accepting the new goals of creating a larger, more diverse audience and developing new programming for theater goers, each valued at 50%. Emphasis on previously written job description. Further discussion. Approved.

VP PRODUCTION: Ann reported 1) First show attendance was down but revenues were up. Budget issue. 2) We need to divvy up the catering bill for the 12/8 party for show and general budgets. 3) The basics of the construction for the set of I Hate Hamlet are done. 4) It is “season” and we have a space crunch in the building. Anyone and Everyone must request their space and time. Coordinate through Bonnie

NEW BUSINESS: Home Depot Corporate Card - two- one for Paul and one for Bonnie to keep in a safe place for use during set construction, etc. by the director and producer. Marlea moved and Riet seconded that we get the card. Approved.

NOMINATING: Jane appointed Marlea and J. D. to chair and coordinate, develop the committee and report back to the membership.

Claudia took over as chair of the meeting as Jane, George and Heidi left for rehearsal.

GENERAL MANAGER:. Bonnie distributed a detailed report of A. Box Office 1) Comparison of first shows in the season, 2) New ticket buyers, 3) Publicity, 4) Season Tickets, 5) Donations (up), 6) When tickets sold, 7) Tracking phone calls - will do more of this. See the distributed report for numbers. She recommended dropping the Thanksgiving week-end matinee and it will be considered when the dates for the next season are set. B. Greek Orchestra - The maestro would like to bring on July 23^rd, (in KW on 7/22) Long discussion of past events and difficulties, lack of audience, etc. Carolyn moved and Ruth seconded that we NOT have the concert this year. Passed with one opposed and one abstention. C. Josh Breakstone Jazz Trio available Sat. & Sun. 2/15-16/02. Cost $1000.00 and we do advertising and charge for tickets. Lower fee and they do adv. if a free concert like last year. Last year publicity “stank” and had poor attendance. Get budget together and see if feasible. Rita has already said it will not interfere with her rehearsals on those dates and it would take place in th gallery. D. Cinema Slide advertising update. See report for more details. E. The Christmas Holiday concert is totally reserved. May use the gallery as “SRO” space for listeners. HS Drama Club needs somebody. We have funds to provide a stipend if necessary. Stipend also available through school. Deferred to next meeting with more information. F. We should be getting $12,000.00 in capital improvement money back from the TDC on our roof project.

Since we lost our quorum, Jane will e-mail members for any votes that are necessary before the next meeting

BUILDING: Look at the building - It’s painted!

GOOD OF THE ORDER: Next meeting January 29^th, 2002 at 6 pm in the gallery of the playhouse.

Adjourned 7:30pm