MARATHON COMMUNITY THEATRE

Board of Directors

27 August 2002

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Rita Irwin.

Present: Rita Irwin, Marilyn Tempest, George Woodward, Claudia McCain, Carolyn Black, Paul Buckley, Ruth Cadman, Suzanne Craig, J.D. Cullen, Bert Estlow, Ron Ferguson, Heidi Ferrell, Laura Hutt, Jane Madden, Sandy Saylor, Reit Steinmetz

Excused Absence: Shannon Kraycs

Un-excused Absence: Mary Beth Nielsen, Cathy Supp

Also present: Bonnie Greenberg, Dan Gallagher

TECH DIRECTOR: Dan reported that the Green Room project is progressing. So far $170 to dump 1.8 TONS of trash. New flat storage - cost $400. Green room painted - used paint already on premises. Access ramp to new storage - $80 for materials. Work table - exact size for flat building. Materials ordered for new flats - $50. Make-up station being developed and new A/C for make-up room (old freezer). Several people volunteered more mirrors.

GENERAL MANAGER: Bonnie reported 1. Ticked sales for On Golden Pond are good. 2. Audience development a) Increase comps to cast and crew. Jane moved, Sandy seconded to give two tickets, one evening, one matinee, to each cast and cre4w member. Passed without opposition. B) Cast and crew invitations to dress rehearsals - director decision but to be encouraged. c)Sandy moved and Jane seconded to give one ticket to each of the ZONTA ladies who assist with collating programs, etc. Passed with one abstention. d) Use comp cards instead of actual ticket - George moved and Laura seconded to allow the GM to distribute comp cards to local businesses who support us at her discretion based on her knowledge of ticket sales and other knowledge of events. Marilyn offered amendment to limit to 30. George declined amendment. Discussion. Passed 11/4. e) MCT High School Drama Club invited to dress rehearsals with directors approval, also to usher - need to emphasize dress code. f) Jane moved and Bert seconded giving two comps to businesses which provide special services for a specific season production at directors discretion. Passed without opposition. g) Gift of extra tickets for season ticket holders who also donate $250 or more. Lengthy discussion of advantages and concerns. George moved and Heidi seconded giving two comps for season production # 1 with a thank you note to season ticket buyers who also donate $250 or more. Passed 7 for/6 against/ 1 abstention. h) Bonnie will be speaking at the 9/18 Rotary luncheon. Wants to do something from One Weekend Only.

TREASURER: Carolyn reported 1) July financial report distributed is not quite complete. Will provide July and August at next meeting. 2) Bonnie and Marta need read-only access to bank accounts Jane moved and Laura seconded that the GM and Account Manager have read-only access to all bank account. Passed without opposition. 3) We red. a system for using cards for tax free accounts at Home Depot and Office Depot. Bert says what we have is incorrect. And we need copies for other vendors. Finance committee will meet monthly the week before the board meeting on Mondays. Committee is Carolyn, Sandy, Rita and Suzanne.

VPP: Marilyn reported 1) Queen of Bingo, including TDC reimbursement, netted $ 1069. Sold out both nights. 2) Prepaid expenses for scripts, etc. $1400. On Golden Pond report next meeting. 3) Producers meeting info in folders. 9/13 6pm - producers, directors and stage managers - prepare for audition week-end.

BUILDING: George reported cinema light blocking curtain needs replacing. Fabric available and Ron will check on sewing. E-mail meeting of committee decided to paint entry hall before One Weekend Only. Paul has done the monthly inspection of exit signs and emergency lights. Small roof leak has been repaired.

CHILDREN’S THEATER: Jane reported on problems last two years. Jane moved, multiple seconds to move program to the playhouse, Monday afternoons, 3-4:30 pm. Passed without opposition.

EX. COMM: Rita reported on the 8/15 meeting in which the GM job description was reviewed and updated and new six month goals set. Reviewed new goals. Jane moved and Ron seconded to approve the new goals and bonus schedule fr the GM. Passed without opposition.

OB/NB: Sandy brought up need of supervision of kids during rehearsals. Lengthy discussion. Acceptable behavior directors responsibility but need policies. Lengthy discussion. Jane moved and JD seconded to create a policy dealing with children under age 13 in productions. Sandy offered an amendment covering al children. Jane declined. Passed without opposition. 2) Bert asked about the size and cost of posters. No longer have printing service donated. Discussion of getting posters up.

GOOD OF THE ORDER: Auditions are 9/14-15. Information is on the web sight.

Adjourned 8:08 pm. Next meeting on Sept. 24, 2002 at 6pm at the playhouse.

Claudia McEwen, Sec.