MARATHON COMMUNITY THEATRE

Board of Directors

26 August 2003

The meeting was called to order in the Gallery of the playhouse at 6:05 pm by the President Marilyn Tempest.

Present: Marilyn Tempest, Claudia McEwen, Gail Burnett, Paul Buckley, J.D. Cullen, Heidi Ferrell, Ann Hart, Laura Hutt, Shannon Kraycs, Jane Madden, Terry McBroom, Sandy Saylor, Paul Steinman, Suzanne Craig, GBM

Excused Absence: George Woodward, Carolyn Black, Ruth Cadman, Ron Ferguson

Un-excused Absence:  

The minutes of the July 29^th board meeting and the August 9^th special board meeting were approved as distributed.

STAFF REPORTS: Today is Suzanne’s 2^nd day on the job. Her first day was “interesting” dealing with the fire department and a false alarm due to the amount of “stuff” in the rehearsal room which fell over and tripped the alarm.

            Marilyn reported for Dan that there is a “hoop-la” about the fire doors. She will find out what the situation is and e-mail everyone. Jane says “they” are still working on it.

COMMITTEES:

            FINANCE: Sandy reported that the final year end reports will be presented t the next meeting. Also, there is an Inventory control cash register for the concession area for this season. Recommendations: 1) Change designation of donations at concession stand to support scholarship fund. Drama Club is currently well financed. Sandy moved, Gail second, Passed unopposed. 2) Year end bonus for Bobby: 1 week pay; 2 year employment bonus for a cinema employee: $50.00; Laura moved, multiple seconds, Passed unopposed. 3) Change in payroll timing from checks on Tuesday to checks on Thursday. Pay period still ends on Sunday, but Monday is always the three day week-end holiday. Consensus - talk to Bobby - move it in stages.

            VP PRODUCTION: George is out of town. Marilyn reported that he left a package of information for Suzanne with audition information and Jane has the forms done. Synopses available at the box office. Jane will coordinate with Suzanne on staffing the auditions - volunteers will meet after the general meeting on 9/3.

            ONE WEEKEND ONLY: Suzanne and Shannon reported that things are going well; Rehearsals are on Tuesdays. Will discuss volunteers at 9/3 general meeting.

            PLAY READING: Jane reported that no one has made any suggestions. Marilyn does have some information for her. Catalogs are available bur connot leave the building.

            BY-LAWS: Needs to meet

            BUILDING: Ron is out of town. Paul has done the monthly check of the emergency lighting and exits

            MEMBERSHIP: Dues are due. See anyone on the committee

OLD BUSINESS:

            1) Capital Projects list: Marilyn gave an update on the status of projects already approved. Suzanne is working on the phone system. Paul is moving the mirrors in the rehearsal room; The Motorola walkie-talkies are available in sets of two for $69.00. Head sets are $18 each. Moved and seconded to purchase 2 sets of walkie talkies and 8 head sets. Passed without opposition. Rita has costed the lighting instruments - $170 each. Moved and seconded to purchase three. Passed without opposition. Carolyn and Harold are working of the microphone hook-ups; Suzanne and Sandy will get together about the high speed B&W printer for the business office. Check out all-in-one machine and con move copier downstairs and wont have to get a second copier.

            2) Community Service Utilization: A local supporter who is also a skilled carpenter needs to do community service hours. Jane moved and Sandy seconded that Paul meet with Eddy and check out several projects such as the rehearsal room floor and shelving. Passed unopposed.

NEW BUSINESS:

            1) Suzanne has officially resigned from the board to become the General Business Manager

            2) Gail Burnett was nominated as treasurer and agreed to serve. She was elected by acclamation.

            3) Bulk Mailing: The brochures are ready for mailing - it is the only bulk mailing we do -costs more than we save ($150 yearly fee before postage and new app. Is $450 and ours has lapsed) - doesn’t get forwarded to our snowbirds. Ann moved and several seconds to use first class postage and not renew our bulk permit. Passed unopposed.

            4) Sandy reported we need more letterhead stationary - she will combine the old and the new for a new look with all of the information on it.

            5) Need a board e-mail list

            6) Discussed Life Memberships - to membership committee - need guidelines and policy

GOOD OF THE ORDER:

            1) Flowers to Dick and Ruth Cadman, both of whom have been hospitalized.

            2) June and Tony Anguilo are declining and their son has moved back in with them.

            3) Pair of season tickets for the Kim Albers benefit. Bert moved with multiple seconds - approved.

Next meeting is Tuesday, September 23, 2003 at 6 pm at the playhouse.

Meeting adjourned at 7:30 pm

Claudia McEwen, Sec.