MARATHON COMMUNITY THEATRE

Board of Directors

27 April 2004

The meeting was called to order in the gallery of the playhouse at 6:00 pm by the President, Marilyn Tempest.

Present: Marilyn Tempest, George Woodward, Claudia McEwen,, Ruth Cadman, J.D. Cullen, Bert Estlow, Ron Ferguson, Heidi Ferrell, Ann Hart, Shannon Kraycs, Suzanne Craig, GBM and Rita Irwin, past president.

Excused Absence: Jane Madden, Paul Buckley (rehearsal), Ron Ferguson (OOT), Terry McBroom (vacation), Paul Steinman (rehearsal), Sandy Saylor (work)

Un-excused Absence: Carolyn Black, Gail Burnett, Bert Estlow, Laura Hutt

The agenda was approved as presented. The minutes were corrected to show that Heidi Ferrell was not present and approved as corrected.

STAFF REPORTS:

(1)        TECH DIRECTOR: No Report.

(2)        GBM: Suzanne distributed a written report.

             a)         So far have already sold 315 tickets for Marrying Walt. The advertising is all in position and posters ready. Marty Groffman will have a photo display for he run of the show. Marty P. will help with the set-up

             b)         Cinema Advertising: 10 advertisers - we can increase the number to possibly 13.

             c)         Cheryl is on vacation and Shelley is filling in for the bookkeeper spot.

             d)         New printer died and Office Depot replaced - no problem

             e)         Grant writing workshop on 4/1 - 12 people; still working on grant due 5/25/04

             f)          Advanced Tap workshop very successful

             g)         Ballet auditions 5/23; Florida Council of the Arts requested theater stage for the auditions and will need the area by noon. Marilyn had planned the major strike for Sunday rather than Saturday night and will have to check with Dan, her crew and cast.

             h)         Lengthy discussion of philosophy of set “strike.”

             i)          Devin Clark has received a full tuition scholarship to Brooklyn Ballet in Vermont - he needs funds for living expenses and travel about another $2200-$2500 minimum. MCT will act as depository for any donations.

FINANCE: The committee did not meet this month at the request of the new bookkeeper. Ann is signing off on changes to budgets for each show.

VP PRODUCTION: Ann reported

(1)        Marrying Walt needs ushers, concessions people - list is on box office door

(2)        Auditions for the summer reading A Night at the Theater will be 5/17/04 at 7:00 pm at the playhouse

(3)        One Weekend Only: Suzanne and Laura are meeting next week - they are director/producer/event chair; they have some “things” for auditions or the chorus - back-up, groups, etc

(4)        Circulated up-date of 04/05 season information

(5)        Heidi reported a request from GEMS to perform something from the musical on 3/10/05 at the Yacht Club. That is a performance day and she will check with them to see if they should perform in February instead.

BUILDING: 

(1)        Paul has completed the monthly check of emergency lighting and exit signs.

(2)        Suzanne reported she talked to Denny Curry and we have been in compliance with the sewer plan for over a month - all inspections OK

(3)        The new ice-maker is in for $2550.00. Bought on eBay and Dana’s A/C will service the unit. The area has been cleaned and the floor painted

NOMINATING: Shannon, Ruth and Riet: 7 vacancies for 2 year terms; 1 vacancy for 1 year term. They are making phone calls and the slate will be in the newsletter and on the web site

PAMPERED PALM: Scheduled for June 5^th - 7pm - Christine Leird chairing.

OLD BUSINESS:

(1)        Networking between the two offices is not networking!

NEW BUSINESS:

(1)        Ann requested we get the 4 drawer file cabinet out of the DiMarco Room and into the production office

GOOD OF THE ORDER:

(1)        The next board meeting is Tuesday, May 30, 2004 at 6:00 pm at the playhouse

The meeting was adjourned at 6:40 pm.

Claudia McEwen, Sec.