MINUTES OF THE MARATHON COMMUNITY THEATER

BOARD OF DIRECTORS  - APRIL 25, 2006

 

Meeting was called to order at 6Pm by President Rita Irwin.  Present were Vice President Laura Hutt, Treasurer Gail Burnett, Secretary Fred Hundhammer, Board members Christine Leird, Terry McBroom, Jorg Gobel by proxy and General Manager Loretta Goetis. 

 

A motion was made, seconded and passed to approve the agenda for this meeting.  A motion was made, seconded and passed  to approve the minutes from the March 25th meeting. 

 

Staff Report:  The General Manager presented her report which is a part of these minutes:

a)       Chicago broke the all-time record for sales with a total of 2421 tickets sold.

b)        A total of 3077 people used the theatre during the month of March, 2006.

c)       As of today, we have sold 299 tickets for the run of It’s a Scream.  Advertising began this past Saturday.  I will record a radio spot this afternoon.  Posters are available for distribution.

e)        

2         Other stuff

 

a)       The roofers are working and we hope to have this completed within a week to10 days. 

b)       I am currently working on the application for the Cultural Umbrella Funding.  I may be calling on you to help with sponsorship intent letters and/or letters of support.

c)       I have located another credit card source through our membership with AACT that will save approximately 43% over our current setup.  The rate is a flat 2.11% and authorization fees are .05 rather than .25 per transaction.  This will be in effect within a week.

d)       Johnson Insurance Company inspection requires us to have a flammable storage cabinet for our paint cans, etc. in place by May 20.

e)       I have completed a letter of application for the Emergency Fund Grant made available by The Florida Keys Council of the Arts to assist organizations who were affected by one of the hurricanes this past year.  They offer six grants of $1,000 each and one grant for $500.

f)         I am in contact with Sunny Booker.  She has obtained the royalties and we have agreed to reimburse her for ½ of the royalty costs. 

e)  Paul is completing the renovation of the storage room.  It will have a locked gate.

 

Committee Reports:

Finance Committee: Treasurer Gail Burnett presented the Treasurer’s Report showing a net profit for the Fiscal Year to date as $7,099.  The earnings from Chicago will be added and  reported at eh May meeting .  She also presented the Budget for FYE July 1, 2006 – June 30, 2007 with a budgeted net profit of $15,000.  A motion was made, seconded and passed to accept the Budget for FYE 6/30/07

VP Production:  Since Ann Hart has resigned, we are actively looking for a VP of Production.

Membership: Terry McBroom presented the latest roster. It was generally agreed that annual membership year begins August 1. 

Pampered Palm: Christine Leird is the Chairman of the Pampered Palm Award and Party which will be Saturday June 10. 

Elections:  Board of Directors Elections will be held at eh Pampered Palm Party.  Nominated to fill the vacancies are Arnie Steinmetz, Paul Buckley, Tom O’Neil, C.J. Geotis, Claudia McEwen, Rita Irwin, Suzanne Terpos, Natalia Gimmer, Jorg Gobel-Staib. 

 

There was no Old Business.

New Business:

1.   We need a Chairperson for the Advertising Committee. 

2.    We also need a Chairperson for the Fundraiser.  It was determined the whole Board of Directors will serve as Committee members. 

Any volunteers out there?

Rita gave the Good of the Order and the meeting was adjourned at 7PM.

 

Respectfully Submitted,   Fred Hundhammer, Secretary.